How to Use Portrait and Landscape Slides in the Same Presentation

 screenshot/Lifewire.com

PowerPoint has the option to display slides in landscape orientation (which is the default setting) or in portrait orientation. However, both settings cannot be used in the same presentation. You have to choose one or the other.

The Good News

The good news is that there is a workaround for this situation, by actually creating two separate presentations – one in landscape and one in portrait orientation. All slides using the landscape orientation will be placed in one PowerPoint presentation while the portrait orientation slides will be placed in the second PowerPoint presentation.

You will then link them together using action settings from one slide in the landscape presentation to the next slide you want – a portrait orientation slide – which is in the second presentation (and vice versa). The final slide show will flow perfectly and the viewers will not notice anything out of the ordinary except that the new slide is in a different page orientation.

So, how do you do this?

  1. Create a folder and save any files you will need in this slide show, including all sound files and photos that you will insert into your presentation.
  2. Create two different presentations – one in landscape orientation and one in portrait orientation and save them in the folder you created in Step 1.
  3. Create all the necessary slides in each of your presentations, adding portrait style slides to the portrait presentation and landscape style slides to the landscape presentation.

From Landscape to Portrait Orientation

With a landscape slide showing, you now need to show a portrait slide next in your final slide show.

  • Select either some text or a photo (or another graphic object) on the slide and follow the steps below. The end result will be that when this text or object is clicked during the slide show, the portrait slide will open.
  • PowerPoint 2010 and 2007
    1. Click on the Insert tab of the ribbon.
    2. Click the Action button in the Links section of the ribbon.
    3. Click either the Mouse Click or Mouse Over tab.
    4. Click the radio button beside Hyperlink to: and from the drop down list choose Other PowerPoint Presentation...
    5. Locate the portrait presentation file in your new folder.
    6. Select the appropriate slide in the list of slides in that presentation.
    7. Click OK twice to close the dialog boxes. The slide in the landscape presentation is now linked to the portrait slide, which is the next slide in your final presentation.
  • PowerPoint 2003 and earlier
    1. Select Slide Show > Action Settings... from the menu.
    2. Click either the Mouse Click or Mouse Over tab.
    3. Click the radio button beside Hyperlink to: and from the drop down list choose Other PowerPoint Presentation...
    4. Locate the portrait presentation file in your new folder.
    5. Select the appropriate slide in the list of slides in that presentation.
    6. Click OK twice to close the dialog boxes. The slide in the landscape presentation is now linked to the portrait slide, which is the next slide in your final presentation.

    From Portrait to Landscape Orientation

    1. Follow these same steps above to link back from the portrait slide to the next landscape slide.
    2. Repeat this process for any further instances when you need to change from a landscape slide to a portrait slide.