Top 50 Most Popular Outlook Tips, Tricks and Tutorials

Learn to email better with these must-see Outlook tips.

Just Popular or Also Good?

The good, the bad, and the popular. Are there any correlations?
Well, find out for yourself if the most popular tips, tutorials and techniques for Outlook are not also some of the most helpful.

Of course, the most popular are not the only Outlook tips, and they are not the only good tips for Outlook:

While you are away from the computer, Outlook can automatically reply to incoming mail with a pre-written message telling senders when you’ll be able to reply individually. More »
Make the signature appended to your emails in Outlook a richer experience by adding graphics, animations and logos. More »
Set up a short piece of text containing essential contact information, a tag line or maybe an ad or quotation to be inserted in every email you send from Outlook. More »
If you want to send an email to a group of people but keep their email addresses hidden, send it to "Undisclosed recipients" in Outlook. More »
Beat application/ms-tnef and winmail.dat. Here's how to configure Outlook to make sure it does not send mysterious and inexplicable winmail.dat attachments with your emails to unsuspectingly confused recipients. More »
If you want to include your photos, sketches or other images in your email messages directly (instead of as attachments), here's how to do it in Outlook. More »

Use Microsoft Outlook to fetch and send email messages through your Windows Live Hotmail account comfortably and with all the power and flexibility of a real email client. More »

The font Outlook uses when you compose a message or read an email is too wide, tall, small, tiny, big or blue? Here's how to specify the precise font, font style and color to use by default for emails in Outlook. More »

Give your emails a colorful and original background in Outlook. More »
Send blind carbon copies with Outlook — copies whose recipients will remain anonymous. More »

Here's how to set up background synchronization of your Outlook calendar, Google Calendar, and iPhone Calendar. More »

Is the tiny font in emails giving you headaches? Here's how to swiftly increase the size of text in messages you read in Outlook. More »
Create your own mailing lists in Outlook and send messages to groups of people easily. More »
Backing up all your important Outlook data (mail, contacts, calendars, and more) is as simple as copy and paste. More »

When you start a new message in Outlook, this is the account whose settings — the signature and From: address, for example — will be used automatically. More »

You don't have to choose your favorite message format every time you create a new message. Here's how to make it your default in Outlook. More »

Outlook can send a carbon copy of every message you compose to another email address. More »
Outlook won't let you send an attachment, claiming it exceeds some limit? Here's how to adjust the Outlook attachment size limit to match that of your email server so you don't get back emails as undeliverable and avoid unnecessary Outlook errors, too. More »
Keep your contacts even if you leave Outlook behind. If you save your Outlook contacts as a CSV file, you can easily import them elsewhere. More »

Have Outlook show all messages from all your folders in one long "All Mail" list. More »

Do not deliver this mail before... You can tell Outlook to deliver a message on or after a certain date. More »
Stop Outlook from throwing away the evidence. Here's how to make Outlook retain the original message source when it retrieves emails from the internet. More »
Does a message need a more descriptive "Subject", do you want to annotate in the body or make any other change? Outlook makes editing received emails easy. More »

Forward an email in-full and the state in which you received it as EML attachments in Outlook. More »

Wondering why Outlook cannot resolve a contact's name in an email to more than one recipient? It may be the way Outlook interprets commas. More »

You extensive list of contacts or customers is stored happily in a spread sheet or database? After some simple importation steps, they can be in Outlook, too, and build the basis for a mailing list, for example. More »

Outlook has all the messages from a particular sender in its store and folders. Find out how to have it show them them quickly and in one place for fast reference. More »

Has Outlook remembered an email address you mistyped, or do you want to get rid of an outdated name? Here's how to clear the auto-complete list that appears when you type in the To: field from unwanted entries. More »

Recover messages, your address book, calendar, and other essential Outlook data from a backup copy. More »
Starting with a message, easily set up an Outlook filter that moves all the sender's future emails to a particular folder automatically. More »

Want to delete a message forever right now in Outlook but not empty the "Deleted Items" folder? You can, but be sure to learn how to recover deleted Outlook emails first! More »

Want to find something in a long, unwieldy email? Here's how to search the text in a message in Outlook. More »

Find out how to save all files attached to an email to a folder in one go with Outlook. More »

Unread messages, please stand up. Here's how to highlight unread mail in Outlook using special fonts, colors, and more. More »

Want to send from one address but receive replies at another? Here's how to set your default Reply-To: address for an email account in Outlook. More »

The OS X Address Book application can import Outlook contacts for use in Mac OS X Mail. More »

Turn your Outlook contacts into elegant, flexible and stable mailing lists by using categories instead of distribution lists. More »

Attach, Outlook, attach! Find out here how to send a file along with your email using Microsoft Outlook. More »

When you delete an email in Outlook, it is merely grayed out with a line through it? To permanently erase it, purge the messages marked for deletion in the IMAP folder. It's easy. More »
To unsubscribe, you need to send an email with an anachronistic email address you stopped using years ago in the From: line? Here's how to send an email from any address in Outlook. More »

Transfer emails quickly with the power of your keyboard alone. Find out here how to set up shortcuts for filing mail in Outlook. More »

Do you prefer messages not to open automatically? Do you like the overview of a preview pane-free message list? Here are two ways to disable Outlook's reading pane — for all folders, and by default. More »

Do you reach for a magnifying glass in despair when you look at the message list in Outlook, where everything is tiny and barely a character legible? Here's how to change the font style and size of the list of messages in Outlook to suit your fashion and needs. More »

Use your AOL email accounts with all the power of Outlook. Here's how to set up AOL screen name as IMAP email accounts in Outlook. More »

If you neither desire to purge deleted messages from your IMAP inbox constantly in Outlook nor like to see all those messages that should be gone, here's how to hide the messages marked for deletion from view. More »

Want to know not how many unread messages you have but how many in toto? Here's how to set up Outlook to show you total folder message counts. More »

Use Outlook for all your email tasks automatically. More »

Compose your emails with style and rich formatting in Outlook and make sure that people who prefer or need a plain text version, get it. More »

To forward a bunch of emails individually yet automatically in Outlook, you need a folder and a rule. Follow these instructions on how to forward emails. More »

Your Yahoo! Mail account is not made for the web alone. Here's how to download mail from a free Yahoo! Mail address into Outlook -- and how to send through Yahoo! Mail, too. More »