Top 50 Most Popular Outlook Tips, Tricks and Tutorials

Learn to email better with these must-see Outlook tips.

Just Popular or Also Good?

The good, the bad, and the popular. Are there any correlations?
Well, find out for yourself if the most popular tips, tutorials and techniques for Outlook are not also some of the most helpful.

Of course, the most popular are not the only Outlook tips, and they are not the only good tips for Outlook:

1
How to Set Up an Out of Office Vacation Auto-Reply in Outlook

Black businessman using laptop
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While you are away from the computer, Outlook can automatically reply to incoming mail with a pre-written message telling senders when you’ll be able to reply individually.

2
How to Create an Email Signature in Outlook

Set up a short piece of text containing essential contact information, a tag line or maybe an ad or quotation to be inserted in every email you send from Outlook.

3
How to Insert a Graphic or Animation in Your Outlook Email Signature

Make the signature appended to your emails in Outlook a richer experience by adding graphics, animations and logos.

4
How to Insert an Image Inline in an Email with Outlook

If you want to include your photos, sketches or other images in your email messages directly (instead of as attachments), here's how to do it in Outlook.

5
How to Send an Email to Undisclosed Recipients in Outlook

If you want to send an email to a group of people but keep their email addresses hidden, send it to "Undisclosed recipients" in Outlook.

6
How to Change the Default Font Face and Size in Outlook

The font Outlook uses when you compose a message or read an email is too wide, tall, small, tiny, big or blue? Here's how to specify the precise font, font style and color to use by default for emails in Outlook.

7
How to Set Up a Distribution List in Outlook

Create your own mailing lists in Outlook and send messages to groups of people easily.

8
How to Access Gmail with Outlook

Outlook and Gmail make a great couple; they send each other messages all day long. Here's how to set up access to a Gmail account in Outlook, and it is terrifically easy.

9
How to Purge Deleted Messages in Outlook

When you delete an email in Outlook, it is merely grayed out with a line through it? To permanently erase it, purge the messages marked for deletion in the IMAP folder. It's easy.

10
How to Prevent Winmail.dat Attachments from Being Sent in Outlook

Beat application/ms-tnef and winmail.dat. Here's how to configure Outlook to make sure it does not send mysterious and inexplicable winmail.dat attachments with your emails to unsuspectingly confused recipients.

11
How to Add Bcc Recipients in Outlook

Send blind carbon copies with Outlook — copies whose recipients will remain anonymous.

12
How to Search Inside a Message in Outlook

Want to find something in a long, unwieldy email? Here's how to search the text in a message in Outlook.

13
How to Access Windows Live Hotmail with Outlook

Use Microsoft Outlook to fetch and send email messages through your Windows Live Hotmail account comfortably and with all the power and flexibility of a real email client.

14
How to Export Your Outlook Contacts to a CSV File

Keep your contacts even if you leave Outlook behind. If you save your Outlook contacts as a CSV file, you can easily import them elsewhere.

15
How to Set the Default Account in Outlook

When you start a new message in Outlook, this is the account whose settings — the signature and From: address, for example — will be used automatically.

16
How to Permanently Delete a Message in Outlook

Want to delete a message forever right now in Outlook but not empty the "Deleted Items" folder?

17
How to Archive Old Mail in Outlook and Keep the PST File Small

If you want to make sure your Outlook is fast and snappy, keep your main PST file size small — by moving old mail to a separate archive file, for example.

18
How to Schedule Emails in Outlook

Do not deliver this mail before... You can tell Outlook to deliver a message on or after a certain date.

19
How to Hide Strikethrough Messages Marked for Deletion in Outlook

If you neither desire to purge deleted messages from your IMAP inbox constantly in Outlook nor like to see all those messages that should be gone, here's how to hide the messages marked for deletion from view.

20
How to Back Up or Copy Your Outlook Mail, Contacts and Other Data

Backing up all your important Outlook data (mail, contacts, calendars, and more) is as simple as copy and paste.

21
How to Increase the Outlook Attachment Size Limit

Outlook won't let you send an attachment, claiming it exceeds some limit? Here's how to adjust the Outlook attachment size limit to match that of your email server so you don't get back emails as undeliverable and avoid unnecessary Outlook errors, too.

22
How to Add a Background Image to a Message in Outlook

Give your emails a colorful and original background in Outlook.

23
How to Edit a Received Message in Outlook

Does a message need a more descriptive "Subject", do you want to annotate in the body or make any other change? Outlook makes editing received emails easy.

24
How to Import Contacts from Excel or a CSV File into Outlook

You extensive list of contacts or customers is stored happily in a spread sheet or database? After some simple importation steps, they can be in Outlook, too, and build the basis for a mailing list, for example.

25
How to Automatically Cc: All Mail You Send in Outlook

Outlook can send a carbon copy of every message you compose to another email address.

26
How to Have Replies to Your Emails Go to a Different Address in Outlook

Want to send from one address but receive replies at another? Here's how to set your default Reply-To: address for an email account in Outlook.

27
How to Set Up an "All Mail" Folder in Outlook

Have Outlook show all messages from all your folders in one long "All Mail" list.

28
How to Access Gmail in Outlook 2013 (Using IMAP)

Looking to set up Gmail the smart way in Outlook? Add it as an IMAP account, and you will not only be able to read incoming mail but also use labels, mark messages as junk and continue drafts, for instance. Here's how to add Gmail to Outlook using IMAP.

29
How to Delete an Address from the Outlook Auto-Complete List

Has Outlook remembered an email address you mistyped, or do you want to get rid of an outdated name? Here's how to clear the auto-complete list that appears when you type in the To: field from unwanted entries.

30
How to Access an AOL Email Account with Outlook

Use your AOL email accounts with all the power of Outlook. Here's how to set up AOL screen name as IMAP email accounts in Outlook.

31
How to View the Complete Message Source in Outlook

Stop Outlook from throwing away the evidence. Here's how to make Outlook retain the original message source when it retrieves emails from the internet.

32
How to Filter One Sender's Mail to a Certain Folder Automatically in Outlook

Starting with a message, easily set up an Outlook filter that moves all the sender's future emails to a particular folder automatically.

33
How to Minimize Outlook to the System Tray

Keep Outlook readily accessible while minimizing both its window and the space it consumes on the screen.

34
How to Turn Off the Outlook Reading Pane by Default

Do you prefer messages not to open automatically? Do you like the overview of a preview pane-free message list? Here are two ways to disable Outlook's reading pane — for all folders, and by default.

35
How to Access Gmail with Outlook 2007 Using IMAP

Outlook and Gmail make a great couple; they send each other messages all day long. Here's how to set up access to a Gmail account in Outlook, and it is terrifically easy.

36
How to Import Your Outlook Contacts into the Mac OS X Mail Address Book

The OS X Address Book application can import Outlook contacts for use in Mac OS X Mail.

37
How to Restore Outlook Mail, Contacts and Other Data from a Backup

Recover messages, your address book, calendar, and other essential Outlook data from a backup copy.

38
How to Add Members to a Distribution List in Outlook

A list without members is nothing. Here's how to populate a distribution list in Outlook, either from existing contacts or with new addresses.

39
How to Set the Default Message Format in Outlook

You don't have to choose your favorite message format every time you create a new message. Here's how to make it your default in Outlook.

40
How to Change the Font Size of the Outlook Message List

Do you reach for a magnifying glass in despair when you look at the message list in Outlook, where everything is tiny and barely a character legible? Here's how to change the font style and size of the list of messages in Outlook to suit your fashion and needs.

41
Find Out Where Outlook Stores Your Mail, Calendar and Other Data

Find the directory where Outlook keeps all your precious data.

42
How to Send an Email with Any From: Address in Outlook

To unsubscribe, you need to send an email with an anachronistic email address you stopped using years ago in the From: line? Here's how to send an email from any address in Outlook.

43
How to Purge Deleted Messages Automatically in Outlook

Tired of manually purging deleted items? Outlook can clean up and purge deleted messages whenever you switch IMAP folders.

44
How to Access Free Yahoo! Mail with Outlook

Your Yahoo! Mail account is not made for the web alone. Here's how to download mail from a free Yahoo! Mail address into Outlook -- and how to send through Yahoo! Mail, too.

45
How to Access a Gmail Account with Outlook 2002 or Outlook 2003

Would you like to read your Gmail email not only on the web but in Outlook as well? Here's how to set up a Gmail account in Outlook for sending and retrieving mail.

46
How to Uninstall an Outlook Add-On

Outlook complains about an add-on that's not loading whenever you launch it? You want to get rid of all ballast that may make Outlook slower than it needs to be? Here's where to look for add-ons and extensions, and how to remove them from Outlook.

47
How to Make Outlook Your Default Email Program

Use Outlook for all your email tasks automatically.

48
How to View Mail Grouped by Conversation Thread in Outlook

Tired of searching for related messages to put the latest reply to a thread in context? Here's how to have Outlook collect all emails in a conversation — even from different folders — and show them in order.

49
How to Create and Use an Email Template in Outlook

Are you composing similar messages again and again? Here's how to save one such message as a template now in Outlook and write that much faster — again and again — in the future.

50
How to View All Message Headers in Outlook

See an email's path, its origin and more in its header lines. Here's how to make Outlook display them in full.

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