Top Mac OS X Mail Tips, Tricks, and Secrets 2016

About.com's top tips for OS X Mail in one place.

Simple and Powerful

A simplistic name and unpretentious interface cannot fool the connoisseur or the enthusiast—or you. Mail, which comes with Mac OS X, is one powerful email program.

Now, make good use of all that power put at your finger's tips. Let's start with the tips, strategies and tutorials others have found helpful: the most popular Mac OS X Mail tips, tricks and secrets.

Done with the popular stuff?

(Updated April 2016)

1
How to Delete an Email Address from Auto-Complete in Mac OS X Mail

Happy senior man with laptop looking up
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If the email address of one of your contacts has changed or if you want to remove an email address from the auto-complete list in Mac OS X Mail for another reason, here's how to undo a bit of history.

2
How to Find and Open the Folder Where Mac OS X Mail Stores Mail

Know where to look when you want to back up your Mac OS X Mail mailboxes. Here's (how to find out) where Mac OS X Mail stores your emails.

3
How to Create an Address Book Group for List Mailing in Mac OS X Mail

Collect all members of your sales team, your soccer team or any other group in a Mac OS X Address Book mailing list so you can email them all at once and with ease.

4
How to Request Read Receipts in Mac OS X Mail

Have you ever wondered what happened to an email you sent? In Mac OS X Mail, you can request a read receipt for all messages and get notified when your mail is opened.

5
How to Access Windows Live Hotmail with Mac OS X Mail

Fetch and read and reply to Hotmail messages from within Mac OS X Mail.

6
How to Block a Sender in Mac OS X Mail

Get rid of annoying mail in Mac OS X Mail by blocking and trashing all messages from certain senders automatically.

7
How to Add Bcc Recipients in Mac OS X Mail

Carbon copy your messages blindly with Mac OS X Mail and send copies of emails to recipients who remain anonymous to all others.

8
How to Access a Gmail Account in Mac OS X Mail

Prefer the speed and power of OS X Mail to Gmail on the web? Would like a backup of the messages in your Gmail account that's functional as an email client as well? Add Gmail as a POP—easily downloading messages—or IMAP account—accessing Gmail labels as folders flexibly.

9
How to Send an Email to Undisclosed Recipients in Mac OS X Mail

Mail a group of people in Mac OS X Mail, but so that all the recipient's email addresses are hidden.

10
How to Specify the Default Account in Mac OS X Mail

Make the account you use most often the default. It's easy as drag and drop in Mac OS X Mail.

11
How to View the Source of a Message in Mac OS X Mail

See it all. In Mac OS X Mail, looking at the source of an email message is easy.

12
How to Change the Default Mac OS X Mail Message Font

Choose your favorite font (and adequate size) for composing and reading emails in Mac OS X Mail.

13
How to Import Your Outlook Contacts into the Mac OS X Mail Address Book

The OS X Address Book application can import Outlook contacts for use in Mac OS X Mail.

14
How to Sync Your Mac OS X Mail Address Book with Google Gmail Contacts

Contacts in Mac OS X Mail and contacts in Gmail, updating each other? Here's how to set up Mac OS X Address Book and Google Gmail contact synchronization.

15
How to Insert a Link in an Email with Mac OS X Mail

Turn text in your Mac OS X Mail emails into clickable links the way web sites do.

16
How to Export Your Mac OS X Mail Address Book Contacts to a CSV File

Need your contacts from Mac OS X Mail in CSV format? Here's how to export all your Mac OS X Address Book data to a CSV contacts file.

17
How to Add Links to Signatures in Mac OS X Mail

Insert a text link to your site into your Mac OS X Mail signature — or link images even.

18
How to Insert an Image Inline in a Message with Mac OS X Mail

Want images you send to appear in the message text and not just as an attachment? Make sure Mac OS X Mail understands your message contains rich formatting.

19
How to Create a Calendar Event from an Email Fast in Mac OS X Mail

Agreed on a date and time via email? Got notification of a special event in a newsletter? Received the detailed travel schedule by mail? In Mac OS X Mail, turning dates and times mentioned in email messages into events in Calendar is easy and fast to do.

20
How to Use Tables and Lists in Mac OS X Mail

Forget text styles. Here's how to insert bulleted or numbered lists as well as tables in your emails with Mac OS X Mail.

21
How to Import Mac OS X Address Book Contacts into Outlook for Mac

You're in Outlook for Mac, everybody else in your Mac OS X Address Book? Here's how to import your Address Book into Outlook for Mac Contacts.

22
How to Select Multiple Messages Easily in Mac OS X Mail

If you want to be quick, delete, print, forward multiple messages at once in Mac OS X Mail. If you want to be real quick, select multiple messages swiftly with your mouse.

23
How to Send a Message Quickly in Mac OS X Mail

After you have typed an email with your keyboard in Mac OS X Mail, here's how to send it using a shortcut on your keyboard, too.

24
How to Clean Up Mac OS X Mail's Auto-Complete List

Maybe it even makes Mac OS X Mail faster: here's how to rid the auto-complete list of previous recipients from old and stale entries you haven't used in years.

25
How to Save and Use Messages as Templates in Mac OS X Mail

There is no need to re-invent the same message over and over again. Misuse Mac OS X Mail a bit instead and save messages as templates for later use (over and over again).

26
How to Empty the Trash Quickly in Mac OS X Mail

If you're ready to let go of the messages in your trash forever, here's how to do it fast and painlessly in Mac OS X Mail.

27
How to Automatically Bcc an Address on Every Message in Mac OS X Mail

Mac OS X Mail can automatically mail a copy of every message you send to a particular email address.

28
How to Copy and Paste Text Styles in Mac OS X Mail

Apply your favorite text formatting easily to multiple parts of your emails by copy and paste in Mac OS X Mail.

29
How to Set up an Autoresponder in Mac OS X Mail

Reply without moving a finger. Here's how to set up an auto-responder in Mac OS X Mail that generates and sends replies to incoming mail automatically.

30
How to Use Mac OS X Mail Search Operators to Find Mail Precisely

Way too many search results? Here's how to use Mac OS X Mail and Spotlight search operators to find just the mail you want fast.

31
How to Make OS X Mail Send Conventional (Not Inlined) Attachments

OS X Mail normally inserts attachments inline into the text of your email as you place them. It can also send all files in more traditional a manner, however, at the message's end. Here's how to enable that option.

32
How to Access AOL Email in Mac OS X Mail

You can either have Mac OS X Mail download only new messages or get seamless access to all your online AOL folders.

33
How to Whitelist a Domain in Mac OS X Mail

Mac OS X Mail lets you exclude individual email addresses from spam filtering. Here's how to protect all mail from a domain in one swoop, too.

34
How to Use Text Formatting and Images in Mac OS X Mail Signatures

Want some color, choice of font and maybe an image or animation in your Mac OS X Mail email signature?

36
Know When Mac OS X Mail Will Show a PDF Inline, When as an Icon

Find out what causes Mac OS X Mail to display certain PDF file attachments in place while others are only shown as icons.

37
How to Add Addresses from the Mac OS X Mail Auto-Complete List to Address Book

Mac OS X Mail has dutifully remembered the recipients of all your emails. Here's how you can use that list to build your address book.

38
How to Send a Message to a Group Fast in Mac OS X Mail

Type but one recipient—a group recipient—and have Mac OS X Mail deliver a message to all the group's members.

39
How to Change the New Mail Sound in Mac OS X Mail

Alter the way new mail sounds in Mac OS X Mail.

40
How to Export Mac OS X Mail Messages and Folders to Mbox Files

Want to save a folder in Mac OS X Mail or just some messages in a format that many another email program can import? Here's how to export from Mac OS X Mail to mbox files.

41
How to Prevent Mac OS X Mail From Filtering Known Senders' Mail as Spam

Help Mac OS X Mail's spam filter avoid mistakes by telling it who you know — and never to treat messages from these senders as junk.

42
How to Change or Reverse the Mail Sorting Order in Mac OS X Mail

Want the most recent emails on top or sort by message size? Here's how to change a folder's sort order in Mac OS X Mail.

43
How to Use Multiple From: Addresses with a Mac OS X Mail Account

You have as many email addresses as you want. Here's how to use multiple email addresses with an email account in Mac OS X Mail.

44
How to Change a Message's Text Background Color in Mac OS X Mail

Want to write not on white but on black, blue, yellow, green and just about any other color? Here's how to change the background color of a message you are composing in Mac OS X Mail.

45
How to See Bcc Recipients of Your Emails in Mac OS X Mail

Recipients of blind carbon copies you send are hidden, but you should be able to find out who you bcc:ed. In Mac OS X Mail, you can.

46
How to Display Messages in a Larger Font in Mac OS X Mail

Read your mail more comfortably in larger letters with Mac OS X Mail.

47
How to Access the Gmail Address Book in Mac OS X Contacts and Mac OS X Mail

Gmail works seamlessly in OSX Mail using IMAP. The Gmail address book can work just as seamlessly (including automatic synchronization of changes) in OS X Contacts using CardDAV.

48
How to Save Multiple Emails to One File in Mac OS X Mail

More than one email but just a single file on your Mac. Here's how to save multiple messages to one combined text file in Mac OS X Mail.

49
How to Specify a Preferred SMTP Server for a Mac OS X Mail Account

Make Mac OS X Mail try to send mail through a specify outgoing SMTP mail server first.

50
How to Send a Message From a Different Account in Mac OS X Mail

Mac OS X Mail lets you decide who (or what) is in the From: line of the messages you send.

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