Overview of PoliteMail, the Outlook Email Marketing Add-On

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PoliteMail provides meaningful metrics for any of your email communications programs. Create, send, track and measure your Outlook internal communications broadcasts, including corporate newsletters, executive and leadership messages, HR and benefits email, employee education and training, or any other communications program.


  • PoliteMail integrates professional email marketing into Outlook superbly and seamlessly
  • PoiteMail offers email metrics, including opens, read-time, and click-through rates plus valuable analytics to help you gain the insights you need to you improve your communications.
  • Easily create Outlook compatible, mobile responsive pages
  • Multiple tracking modes balance data accuracy and privacy compliance
  • Personalization capabilities allow you to address employees by name, even when you are broadcasting to a list
  • Share branded, standardized templates with your team, without having to send files
  • Conduct simple surveys and polls
  • Send to any global address book list without importing, or import a list from another data source such as Excel or your HR system
  • Compliant with the EU ePrivacy Directive, HIPAA, Safe Harbor, and other PII restrictions.

Did They Get My Email

PoliteMail was invented to answer that question. PoliteMail Software was started in 2005 and released in Q2 of 2006. 

PoliteMail provides email campaign and analytics tools for Microsoft Outlook and Exchange. PoliteMail enables corporate communicators to create, send, measure and improve the results of their internal communications to employees, enabling marketing, sales, and corporate communications departments to know if their Outlook email was received, opened or clicked.  

PoliteMail works inside your corporate Outlook/Exchange environment, so internal communications stay internal, and open rates are more accurate and vital metrics like read-time can be measured. Therefore, with PoliteMail, corporate communications can use their existing email process, and easily apply the campaign and measurement tools they need to improve results and better engage employees.

PoliteMail provides the ability to send authentic, personalized email to individuals, groups and distribution lists (including Active Directory lists) right from Outlook, with complete opt-out compliance built-in. Because PoliteMail is configured into the Outlook and Exchange email environment, internal recipients automatically see your content.

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