How to Plan and Create WordPerfect Templates

Templates are invaluable if you create documents with the same elements.

Text in Wordperfect 11 mit Steuerzeichendarstellung. Wikimedia Commons

The ability to create templates in WordPerfect is one of the program’s best features. Templates save you time on formatting and entering text, such as your address, that will remain constant in similar documents.

Further, you can tailor the tools and options for templates that will make your work easier. This means you can spend more time on the document’s content and leave the rest up to the template.

What Is a Template?

A template is a file type that, when opened, creates a copy of itself that includes all of the formatting and text of the template but can be edited and saved as a standard document file without altering the original template file.

A WordPerfect template can contain formatting, styles, boilerplate text, headers, footers, and macros, in addition to other customized settings. There are pre-made templates available, and you can create your own templates.

Planning Your WordPerfect Template

Before you create your WordPerfect template, it is a good idea to outline what you want to include in it. You can always go back and edit your template or make changes to elements in the documents that are created from a template, but the little bit of time you spend planning will save you a lot in the long run.

Here are some tips on what to include:

  • If you're creating a WordPerfect template to use as a letter, insert a date field that will update automatically each time the template is opened.
  • Also with letter templates, include your address and contact information so you don't have to enter it with each copy.
  • For headers and footers, use fields for information that may change but will always contain the same type of information (i.e., page numbers, document title, file path, etc.).
  • Any text that will be included in all documents based on the template.
  • Columns, margins, tab stops, endnotes, footnotes, etc.
  • Macros. If you want to use specific macros with the document, include them with the template.
  • If your document contains sections with different formatting, you can use descriptive placeholder text, such as TITLE or HEADING, that you can type over in the copy created from the template. This way it will have the formatting specific to that section.

Once you have an outline of what you want to include in the WordPerfect template, you are ready for the next step.

Creating Your WordPerfect Template

Once you have outlined your template, it is time to put your plan into action and create the template.

Begin work on your WordPerfect template by opening a blank template file:

  1. From the File menu, select New from Project.
  2. On the Create New tab of the PerfectExpert dialog box, click the Options button.
  3. On the pop-up list, select Create WP Template.

A new document will open. It appears and functions the same as any other WordPerfect document, with the exception that the Templates toolbar will be available, and when you save it, it will have a different file extension.

Once you have edited the file, inserting all the elements from your plan, save the document by using the Ctrl + S shortcut key. The Save Template dialog box will open:

  1. In the box beneath the "Description" label, enter a description of the template that can help you or others know its purpose.
  2. Enter a name for your template in the box labeled "Template name." 
  3. Beneath the "Template category" label, select a category from the list. It is important to select the best category for your document because it will help you return to it quickly the next time you need it.
  4. When you have made your selections, click OK.

Congratulations, you have successfully created a template that you can use over and over again!

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