Software & Apps > MS Office A Guide to Access Outlook.com via POP in an Email Program Enable POP access on Outlook.com to read your email offline by Heinz Tschabitscher Writer A former freelance contributor who has reviewed hundreds of email programs and services since 1997. our editorial process Heinz Tschabitscher Updated on November 05, 2020 Tweet Share Email MS Office Outlook Word Excel Powerpoint In This Article Step-by-Step: Access Outlook.com via POP Connect to Outlook.com Email POP Server Settings IMAP Settings SMTP Email Settings Double Check Server Settings To use Outlook.com when you're offline, you must enable your Outlook.com account to allow POP email downloads. POP isn't enabled by default, but you can enable POP access in the Outlook.com settings. How to Access Outlook.com via POP in an Email Program A POP email server permits an email program, or app of your choice, to download your Outlook.com messages. After your Outlook.com email is configured in the email client, the POP server can download the messages from Outlook.com and display the messages in your offline desktop or mobile email client. To allow email programs to connect to and download messages from your Outlook.com email account using POP, access the POP and IMAP section of your Outlook.com account settings: Click the Settings gear icon in the upper-right corner of the Outlook.com screen. Select View all Outlook settings at the bottom of the panel that opens. In the Settings screen, select Mail in the left panel. Click Sync Email. Choose Yes under POP options to let devices and apps use POP. Once POP is enabled, a new question appears asking whether devices and apps that use POP can be set to delete messages from Outlook after download. Select the "Don't allow devices and apps to delete messages from Outlook. It will move the messages to a special POP folder instead" option if you'd rather Outlook.com keep the messages after the client downloads those messages. Otherwise, select Let apps and devices delete messages from Outlook if you prefer that option. Click Save at the bottom of the page to confirm the changes. If you're looking for a flexible alternative to POP that offers access to all folders and synchronizes actions, Outlook.com offers IMAP access. How to Connect to Outlook.com Email With POP To connect to Outlook.com email with POP, you must enter the appropriate settings. Below are the settings for the POP server, as well as the IMAP and SMTP settings. The POP settings appear with the IMAP and SMTP settings because you need these settings to set up access to Outlook.com from other apps. These general instructions work with almost any email client. Enter the requested information as you set up the account. Outlook.com POP Server Settings The Outlook.com POP server settings for downloading new incoming messages to an email program, cell phone, or mobile device are: Outlook.com POP server address pop-mail.outlook.com Outlook.com POP username Complete Outlook.com email address (not an alias) Outlook.com POP password Outlook.com password Outlook.com POP port 995 Outlook.com POP encryption method SSL Outlook.com POP TLS/SSL encryption required Yes Outlook.com IMAP Settings You can also set up Outlook.com using IMAP as an alternative to POP. These are the Outlook.com IMAP settings: Outlook.com IMAP server name imap-mail.outlook.com Outlook.com IMAP port 993 Outlook.com IMAP encryption method SSL Outlook.com SMTP Email Settings Use these server settings to authorize the email client to send emails on your behalf: Outlook.com server name smtp-mail.outlook.com Outlook.com username Your full Outlook.com email address Outlook.com port 587 (try 25 if it doesn't work) Outlook.com password Your Outlook.com password Outlook.com TLS/SSL encryption required Yes Outlook.com STARTTLS Yes (try SSL or SSL/TLS if it's not available) Double Check the Server Settings Mobile devices and email programs have become more user-friendly when it comes to accessing your email accounts. However, you may run into problems during the server setup. Check the POP, IMAP, and SMTP settings carefully. In the case of the POP server, it's common to overlook the hyphen and periods in the server address. The port number is also important, and you may have to change from a default port number to the correct port number for Outlook.com. It is also possible that Outlook.com changed these settings. Check the current settings at Microsoft Office Support or use the Settings menu on Outlook.com to find the updated settings. Was this page helpful? Thanks for letting us know! Get the Latest Tech News Delivered Every Day Email Address Sign up There was an error. Please try again. You're in! Thanks for signing up. There was an error. Please try again. Thank you for signing up! Tell us why! 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