A Guide to Access Outlook.com via POP in an Email Program

Enable Pop Access on Outlook.com to Read Your Email Offline

How to Access Outlook.com via POP in an Email Program


To use Outlook.com when you are offline, enable your Outlook.com account to allow POP email downloads. POP isn't enabled by default, but you can enable it in the Outlook.com settings.

A POP email server permits an email program or app of your choice to download your Outlook.com messages. After your Outlook.com email is configured in the email client, the POP server can download the messages from Outlook.com and display them in your offline desktop or mobile email client.

How to Access Outlook.com via POP in an Email Program

To allow email programs to connect to and download messages from an Outlook.com email account using POP, you have to access the POP and IMAP section of your Outlook.com account's settings:

  1. Click the Settings gear icon at the top right side of the Outlook.com screen.

  2. Select View all Outlook settings at the bottom of the panel that opens.

    Screenshot showing View All Outlook Settings in Outlook Settings menu
  3. Select Mail in the left panel of the Settings screen and select the Sync email category.

    Screenshot showing Sync Email in Outlook.com settings
  4. Scroll down to the POP and IMAP section.

  5. Choose Yes under POP options to let devices and apps use POP.

    Screenshot of POP and IMAP settings in Outlook.com
  6. Once POP is enabled, a new question appears that asks whether devices and apps can delete messages from your account. Select Don't allow if you'd rather Outlook.com keep the messages even after the client downloads them. It places them in a special POP folder. Otherwise, select Let apps and devices delete messages if you prefer that option.

  7. Click Save at the top of that page to confirm the changes.

The POP server settings appear along with the IMAP and SMTP settings at the bottom of the POP and IMAP section. You need those settings to set up access to Outlook.com from other apps.

How to Connect to Outlook.com Email With POP

These general instructions work with almost any email client. Input the information when requested to do so as you set up the account.

For a flexible alternative to POP that offers access to all folders and synchronizes actions, Outlook.com also offers IMAP access.

Outlook.com POP Server Settings

The Outlook.com POP server settings for downloading new incoming messages to an email program, cell phone, or mobile device are:

Outlook.com POP server address pop-mail.outlook.com
Outlook.com POP username Complete Outlook.com email address (not an alias)
Outlook.com POP password Outlook.com password
Outlook.com POP port 995
Outlook.com POP encryption method SSL
Outlook.com POP TLS/SSL encryption required Yes

Outlook.com IMAP Settings

You can also set up Outlook.com using IMAP as an alternative to POP. These are the Outlook.com IMAP settings:

Outlook.com IMAP server name imap-mail.outlook.com
Outlook.com IMAP port 993
Outlook.com IMAP encryption method SSL

Outlook.com SMTP Email Settings

Use these server settings so that you can authorize the email client to send mail on your behalf.

Outlook.com server name smtp-mail.outlook.com
Outlook.com username Your full Outlook.com email address
Outlook.com Port 587 (try 25 if it doesn't work)
Outlook.com Password Your Outlook.com password
Outlook.com TLS/SSL encryption required Yes
Outlook.com STARTTLS Yes (try SSL or SSL/TLS if it's not available)

Troubleshoot Email Server Settings

While mobile devices and email programs have become more user-friendly for accessing your email accounts, you may run into problems during setup. Check the POP, IMAP, and SMTP settings carefully.

In the case of the POP server, it's easy to omit the hyphen and periods in the server address. The port number is also important, and you may have to change from a default port number to the correct one for Outlook.com.

It is also possible that Outlook.com changed these settings. Check the current settings at Microsoft Office Support or use the Settings menu on Outlook.com to find the updated settings.