A Guide to Access Outlook.com via POP in an Email Program

Enable Pop Access on Outlook.com to Read Your Email Offline

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Outlook.com on the web works like an email program in most ways, but you can't use it when you are offline from your desktop. To do that, you must enable your Outlook.com account to allow POP email downloads. POP isn't enabled by default, but you can enable it in the Outlook.com settings.

A POP email server permits an email program or app of your choice to download your Outlook.com messages. After your Outlook.com email is configured in the email client, the POP server can download the messages from Outlook.com and display them in your offline desktop or mobile email client.

This is necessary if you want to download and send email in a dedicated email program instead of through Outlook.com.

Enable POP Access on Outlook.com

To allow email programs to connect to and download messages from an Outlook.com email account using POP, you have to access the POP and IMAP section of your Outlook.com account's settings:

  1. Click the Settings gear icon at the top right side of the Outlook.com screen.

  2. Select View all Outlook settings at the bottom of the panel that opens.

  3. Select Mail in the left panel of the Settings screen and choose the Sync email category.

  4. Scroll down to the POP and IMAP section.

  5. Choose Yes under POP options to let devices and apps use POP.

  6. Once POP is enabled, a new question appears that asks whether devices and apps can delete messages from your account. Select Don't allow if you'd rather Outlook.com keep the messages even after the client downloads them. It places them in a special POP folder. Otherwise, select Let apps and devices delete messages if you prefer that option.

  7. Click Save at the top of that page to confirm the changes.

The POP server settings appear along with the IMAP and SMTP settings at the bottom of the POP and IMAP section. You need those settings to set up access to Outlook.com from other apps.

How to Connect to Outlook.com Email With POP

These general instructions work with almost any email client. Input the information when requested to do so as you set up the account.

Outlook.com POP Email Settings

These settings are required to download the messages to the client program:

  • Server: pop-mail.outlook.com
  • Username: Your full Outlook.com email address (example.outlook.com or example.hotmail.com, not an alias)
  • Password: Your Outlook.com password
  • Port: 995
  • Encryption method: TLS
  • TLS/SSL encryption required: yes

Outlook.com SMTP Email Settings

Use these server settings so that you can authorize the email client to send mail on your behalf:

  • Server: smtp-mail.outlook.com
  • Username: Your full Outlook.com email address
  • Port: 587 (try 25 if it doesn't work)
  • Password: Your Outlook.com password
  • TLS/SSL encryption required: yes
  • STARTTLS: yes (try SSL or SSL/TLS if it's not available)

For a flexible alternative to POP that offers access to all folders and synchronizes actions, Outlook.com also offers IMAP access.