Using Keyboard Shortcuts

Keyboard shortcuts can save you time in

Use Keyboard Shortcuts. David Mao

For many repeated tasks, you may find's keyboard shortcuts particularly effective. You don't have to remember them all, and you may already be familiar with some fromĀ other email programs and Windows.

Instructions in this article apply to Outlook Online.

Enable Keyboard Shortcuts

To turn on or off keyboard shortcuts:

  1. Click Settings (cogwheel) in

    Selecting settings in
  2. Select View all Outlook settings at the bottom.

    Selecting view all outlook settings in
  3. Now select General under Settings.

    Selecting General in settings in
  4. Select Accessibility.

    Selecting accessibility in
  5. Under Keyboard shortcuts, select and then select Save.

    Selecting to use shortcuts in
  6. Alternatively, you have a choice between the following additional options for keyboard shortcuts:

  7. Select the X to close Settings.

Use Keyboard Shortcuts

To handle email swiftly in, use the following keyboard shortcuts:

Composing Emails

  • N: Start a new message.
  • Ctrl + Enter or Alt + S: Send selected message.
  • R: Reply to the selected message.
  • A or Shift + R: Reply all to the selected message.
  • Shift + F: Forward the selected message.
  • Ctrl + S: Save draft.
  • Esc: Discard draft.
  • Ctrl + K: Insert a hyperlink.

Additional Email Actions

  • Ctrl + Z: Undo last action.
  • Del: Delete selected message.
  • Shift + Delete: Permanently delete selected message.
  • Shift + E: Create a new folder.
  • Q: Mark the selected message as read.
  • U: Mark the select message as unread.
  • Ins/Insert: Flag this message
  • E: Archive
  • J: Mark this message as junk
  • V: Move to a folder
  • C: Categorize this message

Read Email

  • O/Enter: Open selected message.
  • Shift + Enter: Open selected message in a new window.
  • Esc: Close selected message.
  • Ctrl + .: Open the next item.
  • Ctrl + ,: Open the previous item.
  • X: Expand/Collapse a conversation.

While Viewing the Email List

  • Ctrl + A: Select all messages.
  • Esc: Clear all messages.
  • Home/Ctrl + Home: Select the first message.

Navigation and Misc.

  • Ctrl + Shift + 1: Go to Mail.
  • Ctrl + Shift + 2: Go to Calendar.
  • Ctrl + Shift + 3: Go to People.
  • Ctrl + Shift + 4: Go to Tasks.
  • G then I: Go to Inbox.
  • G then D: Go to Drafts.
  • G then S: Go to Sent.
  • /: Search your email.
  • ?: Show help.