Software & Apps MS Office How to Import Outlook Contacts Into Apple Mail Learn how to move Outlook contacts on a Mac by Heinz Tschabitscher Writer A former freelance contributor who has reviewed hundreds of email programs and services since 1997. our editorial process Heinz Tschabitscher Updated on March 07, 2020 MS Office Outlook Word Excel Powerpoint Tweet Share Email If you want your Outlook contacts to be available in the Apple Mail application on your Mac, get them into the Contacts app. This is a two-phase process. In your Outlook address book, save your contacts to a vCard (VCF). Then, import them to the Contacts application, which Mail uses for contacts management, import the file, and organize its contents. Instructions in this article apply to Outlook for Microsoft 365 for Mac, Outlook 2019 for Mac, and Outlook 2016 for Mac and the Mail and Contacts applications in macOS Catalina (10.15) through macOS Sierra (10.12). Export Outlook Contacts to a VCF File To export your Outlook Contacts to a VCF file: On the Mac desktop, create a new folder titled Outlook Contacts. It isn't required, but it helps keep the transfer organized. Open Outlook and select People. Select the contacts that you want to export. Drag the contacts to the Outlook Contacts folder you made on the desktop. The contacts are stored in this folder in vCard format. Import the Outlook vCard Files Into the Contacts App To import your contacts into the macOS Contacts application: Open Contacts. Open the folder you created on the desktop labeled Outlook Contacts. Select all the contacts in the Outlook Contacts folder by pressing Command+A. With the left mouse button, drag the contacts from the folder into the macOS Contacts app. If prompted for confirmation for adding the new contacts, select Add. The newly imported contacts are in the macOS Contacts app. Resolve Duplicate Contacts If duplicate contacts are copied into the Contacts app, macOS notifies you of these duplicates. Here's how to handle duplicates: When prompted to import a duplicate contact, select either Review Duplicate, Cancel the copy, or Import. If you select Review Duplicate, you get the choice to either Keep Old, Keep New, Keep Both, or Update. Keep Old keeps the original contact in the Contacts app.Keep New copies the new contact over the original contact in the Contacts app.Keep Both makes a copy of the new contact with the same name.Update combines the original and new contact information. No matter which option you choose (besides Cancel), the new contact or the contact update is listed in the macOS Contacts app. To check that all the Contacts are available in Apple Mail, open the Mail app and open a new email message. In the To field, begin typing the name of one of the contacts you copied from Outlook to Contacts. The name and email address autopopulate from the Contacts application.