Outline View in PowerPoint or OpenOffice

Outline view shows a text-only version of the presentation

Outline view in PowerPoint

Outline View shows all the text of the slides in a presentation in Microsoft PowerPoint and Open Office Impress. No graphics are shown in Outline View. This view is useful for editing purposes and can be printed for use as a summary handout.

Instructions in this article apply to PowerPoint 2019, 2016, 2013, 2010; PowerPoint for Microsoft 365, and Open Office Impress.

View and Print With Outline View

When you only want to view the text in a PowerPoint or Impress presentation, turn on Outline View.

  1. Go to View.

  2. Select Outline View to display an outline of the text in the Slides Pane. No graphics are shown.

    Outline view
  3. To print the outline, go to File and select Print.

  4. Next to Layout in the print settings screen, select Outline from the list.

  5. Make any other changes you want to the print settings and select Print to print the outline.

Other PowerPoint Views

PowerPoint includes several other viewing options. The one you choose depends on what you are doing at the time. In addition to Outline View, which is used to generate text-only outlines, Powerpoint offers other views, including:

  • Normal: Use this view when you're working on your slides; this is where most of the editing of the slide happens. It includes the Slides Pane on the left of the screen, a large slide area, and a section at the bottom to write notes for the presentation. Toggle the Notes pane on and off by selecting Notes in the status bar at the bottom of the screen. To access Normal view, go to View and select Normal, or select Normal in the status bar.

    Normal view
  • Slide Sorter: Arranges thumbnails of the slides horizontally. This view is useful when you want to rearrange the slides or view hidden slides. To access Slide Sorter view, go to View and select Slide Sorter, or select Slide Sorter from the status bar.

    Slide Sorter view
  • Notes Page: Displays a reduced version of each slide and the presenter notes that were entered at the bottom of each slide. You can print out the notes for the audience or for presenter-only use. To view the Notes Page, go to View and select Notes Page.

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