Selecting Multiple Messages in Mac OS X Mail

Use these methods to handle multiple messages at the same time

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Use one of several different multiselect approaches to collect any range or combination of messages in the Mac OS Mail program to forward more than one message at once, save them to a file, send a couple to the printer, or just quickly delete a selection of emails.

How to Quickly Select Multiple Emails in macOS Mail

To select multiple emails that are in order:

  1. Select the first message that you need to select as part of the group.

  2. Press and hold the Shift key.

  3. While still holding the Shift key, choose the last message in the range.

  4. Release the Shift key.

To add or subtract individual emails from that range:

  1. Hold the Command key.

  2. Individually select each message that should be included or excluded.

To borrow from the above example, you'd use the Command key if you decide to exclude the second email from the list; just use the Command key to select that email to remove it from the selected group.

If you need to include an email that's farther on down the list, like one that's 10 or 15 emails down, then instead of highlighting all of them using the first steps above, you could just highlight the first five as usual, then go down to the last one you want and use the Command key to include it in your selection.

Using the Command key triggers the opposite selection. In other words, if you use the key on an email that's already selected, it will become deselected, and the same holds true for emails not currently selected; the Command key will select them.

To add another range of messages to the selection:

  1. Hold the Command key and then click the first message of the additional range that you want to include in the already-selected range. Release the Command key.

  2. Hold the Shift key and then click the last message in the range. Release the Shift key.

Other Considerations

Using the search function in Mail to find the emails you want might be quicker. You can then use Command+A to select all of the emails from the search result.

  1. Click and hold the first message in the list that you want to select.

  2. Drag the mouse pointer down, or up if you started with the last message, to select the desired messages.