Organize Yourself: Four Free Online Task Managers

Four Ways to Help Yourself Get Organized: Online Task Managers

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Manage your to-do lists more effectively with my picks for the top four best to-do list managers on the Web. These lists are all simple to use, free to try, and can help you make your to-do lists more productive. 

Remember the Milk

What We Like

  • Get reminders wherever you are via email, mobile apps, text, Twitter.

  • Attach files to tasks using Google Drive or Dropbox.

  • Smart Add feature makes it easy to add tasks.

  • Free and Pro accounts available.

What We Don't Like

  • Pro account required for themes, attaching files, and other features.

  • Steep annual price with no method to preview features.

  • Completed tasks aren't crossed out.

Remember the Milk is a fantastic online to-do list manager that gives you many options, including the ability to be reminded of your tasks via many different methods. A couple of particularly useful features include the ability to be reminded on almost any device or platform: email, SMS, apps for all mobile devices, Google Talk, ICQ, Jabber, MSN, Skype and Yahoo. You can also share, send and publish tasks and lists with your contacts.


What We Like

  • Much more than a to-do list.

  • Includes sharing, habit tracking, note tracking, and outlining.

  • Robust support for GTD.

What We Don't Like

  • You build your workflow.

  • Lacks advanced search functions.

  • No integration with Alexa or Siri.

Toodledo is a free online to-do list manager that gives you a ton of organizational options, such as folders, subfolders, due dates, priorities, tags, contexts, goals, notes, time estimates, and more. One of the most useful features is the ability to organize recurring tasks: "You can quickly choose a commonly used schedule (Daily, Weekly, etc) or customize it using our advanced options such as 'Every Tue, Thur' or 'The 1st Friday of each month.'" You can set the task to repeat from the due-date or completion date, and you can even make optional tasks that reschedule themselves automatically even if you don't complete them."


What We Like

  • Minimalist user interface with powerful search.

  • No ads in free version.

  • Gives karma points as a reward for accomplishing tasks.

What We Don't Like

  • Pro plan required for notifications and attachments.

  • Inbox limited to 200 tasks.

  • Cannot import or export data.

Todoist is an extremely user-friendly to-list manager. You can use it to organize your lists as well as create calendars and sub-projects. It's also fully integrated into Gmail and other online productivity tools. One of the more useful features in this manager includes breaking tasks into smaller steps: "Achieve more by breaking big tasks into smaller sub-tasks (multi-level)," and "get notified when important changes happen via emails or push notifications," and an intriguing way to visualize your productivity with Todoist Karma, with which you can track your productivity and visualize your productivity trends over time.Real-time data synchronization across any device and multiple platforms, colored priority lists, and detailed notes (with the ability to attached PDFs, spreadsheets, and photos) make this a truly versatile and powerful task manager.


What We Like

  • Excellent for business professionals.

  • Plays well with Evernote, Dropbox, Box, and Google and Microsoft Office docs.

  • Great real-time team collaboration.

  • 30-day trial of three paid plans and a limited free account.

What We Don't Like

  • More expensive than its competitors.

  • Free plan limited to five active projects.

If you're looking for a robust to-do list management site, Nozbe is right up your alley. You can make lists, prioritize projects and tasks, even work collaboratively.This management tool has all the features that are included in other task managers on this list, along with convenient integration into tools you might already be using: "To help you get organized quicker, Nozbe plays fantastically with your favorite apps, enabling you to use your current Evernote notes, Google or Microsoft Office documents, Dropbox or Box files ... and many more as comments to your tasks or attachments to your projects.

You can even sync Nozbe with Google Calendar or Evernote Reminders. Plus, if security is a concern for you (and it should be), privacy is made a top priority: "We take pride in our server infrastructure which we designed with customer data safety in mind. Our main data servers are located outside of the USA (NSA-safe!) - in the European Union. It is strict PCI-compliant (banking grade!). We perform multiple live backups over encrypted connections to several secure data centers to make sure we can offer uninterrupted service at all times."