Organize Your PC With Windows Folders

Windows operating systems (OS) all have default places that stuff goes into. That works fine if you have a few, or a few dozen, documents. But what if you have hundreds or more? The situation can quickly become unmanageable; how do you find that PowerPoint presentation you need by 2 p.m., or the recipe for Turkey Tetrazzini among the thousands on your hard drive? That's why you need to learn how to develop a logical folder structure. It will save you loads of time, and make your computer life better.

For this step-by-step tutorial, we'll build a sample folder structure for our photos. To begin, go to your Start button, then Computer, then find your C: drive. For most people, this is their computer's primary hard drive, and the place you'll create the folders. Double-click the C: to open the drive. At the top of the window, you'll see the word "New folder.' Left-click to make the new folder. For both OSes, a shortcut is to right-click in a blank area of the C: drive, scroll down to "New" in the popup menu, and left-click "Folder" to make a new folder.

In Windows XP, go to Start/My Computer/Local Disk (C:). Then, under "File and Folder Tasks" on the left, click "Make a new folder."

In Windows 10 the fastest way to create  a new folder is with the CTRL+Shift+N shortcut.

Give your topmost folder in the new structure an easy-to-identify name; it's not a good idea to get fancy. The default name Windows gives it is "New folder." Not very descriptive, and likely to be no help at all when you're searching for something. You can right-click the folder name and select "Rename" from the pop-up menu, and give it a better name; you can alternatively use this keyboard shortcut to save a bit of time. As you can see here, I've renamed the folder "Photos."

So now we have a new folder on the C: drive, named Photos. Next, we'll create a sub-folder.

You could, of course, dump all your photos right here. But that wouldn't help you any more than accepting the defaults, would it? You'd still have a million pictures in one folder, making it tough to find any single one. So we're going to drill down and create more folders before we ever store the photos. Using the exact same process as before, we're going to create another folder, "Vacations." This folder exists inside the "Photos" folder.

Since we're a family that likes to take vacations, we're going to go even deeper into our folder structure. I've added a number of folders for our various vacation spots; the last one I'm creating is for our Disney World vacation. Notice at the top of the window, which I've highlighted in yellow, how we're in our third level down from the main (C:) hard drive. It goes C:/Photos/Vacations, and then the four vacation spots here. This makes it much easier to find your photos.

Now we're ready to add the photos to this section. I've dumped the pictures from our Disney World vacation into this folder. I've also renamed one of the pictures to "Space Mountain." It's the same principal as renaming folders; it's much easier to find a picture when you give it a real name, rather than the number assigned by the camera.

Notice in this screenshot how it placed the SpaceMountain photo at the bottom. That's because Windows automatically places the pictures in alphabetical order. Also, notice again at the top of the screen (outlined in red) that you now have a logical, easy-to-use folder structure: C:/Photos/Vacations/DisneyWorld. This will make it much, much easier to find the photos, documents, spreadsheets, etc. scattered all over your hard drive.

I strongly encourage you to make some sample (or real) folder structures. It's a skill that's easy to forget if you don't try it out a few times. Once having done it, though, I'm confident you'll organize your entire hard drive this way.