8 Online Meeting Tools

Top tools for creating online meetings, webinars, and video conferences

Team video conferencing with remote workers in an office.

  Luis Alvarez / Getty Images

PRODUCT DISCLOSURE $

There are so many advantages to holding meetings online, especially with the new features and cost savings made possible with VoIP. It saves you and your partners from traveling, it saves a lot of time, it allows quick collaboration, it allows you to meet and interact with people that you would never have met otherwise, it helps in social networking, etc. Here is a list of tools that are available online, using VoIP technology, for organizing and holding meetings online. Some use voice only while others use both voice and video, and some allow for more features. Discover this list and make your choice.

01
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Uberconference

What We Like

  • Affordable.

  • Supports Windows, Mac, and mobile devices.

  • Excellent documentation.

  • Easy to use.

What We Don't Like

  • Screensharing is unreliable.

  • Requires a lot of bandwidth.

  • Lacks features other apps have.

Create voice conference calls with anyone in the U.S. and nearly every other country in the world. Uberconference provides International numbers for users that are outside the U.S. to join a call for free and in most cases, there's no PIN number required. The service also has screen sharing capabilities, conference call recording, and for those who spend a lot of time on conference calls: really cool hold music. 

02
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OpenMeetings

What We Like

  • Affordable.

  • Easy to use.

  • Many features.

  • Unlimited participants.

What We Don't Like

  • Unreliable for large businesses.

  • Unstable on low-power PCs.

  • Outdated interface.

This is open-source software that is free and that allows you to very easily and instantly set up conference calls, using either voice or video. It can also be used as a free collaboration tool, with the possibility to share desktop, share documents on a whiteboard and record the meetings. It is an interesting tool, but it requires you to download and install a small package on your server before using. There is no limitation on the usage or on the number of persons participating in a meeting.

03
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MegaMeeting

What We Like

  • Screen sharing.

  • VoIP conferencing.

  • Add your brand to the interface.

  • Training is included (paid only)

What We Don't Like

  • Limited number of participants.

  • Confusing plan structure.

This tool is fully professional and is not free. It is fully web-based without any software to download and install. It offers web video conferencing and web seminar tools. The solution is complete with good quality voice and video and participants can feel as if they are together while being remote.

04
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Zoho

What We Like

  • Embed meetings in websites.

  • Easy to use.

  • Good video quality

  • Premium version integrates with other Zoho products.

What We Don't Like

  • Lacks advanced features.

  • Web-based, only for webinars.

Zoho is a complete tool, with meetings being only one of the features. It has other features like webinars, video conferencing, collaboration, etc. There is a limited free edition for hosting meetings and webinars with up to 5 participants. If your needs are greater than that, the online meeting edition costs $10 per month, per host with the ability to host up to 100 participants. The webinar edition starts at $19 per month, per host, with up to 25 attendees. There is also a 14-day trial. Online meeting is very easy and is browser based. You can learn more about additional pricing packages on Zoho's pricing page.

05
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Ekiga

What We Like

  • Free and open source.

  • Well-designed interface.

  • Works on Windows and Linux.

  • Easy to use.

What We Don't Like

  • Not available for Mac OS.

  • Very limited features.

Ekiga is an open-source VoIP softphone app that includes the functionalities of a voice softphone, video conferencing tool, and instant messaging tool. It is available for Windows and Linux, is completely free and is simple to use. Though it does not come with a ton of features, it offers user-friendliness and seamless SIP communication. To complete the package, the team behind Ekiga also offers free SIP addresses that you can use with your free softphone or with any other softphone that supports SIP. Ekiga was formerly known as GnomeMeeting.

06
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GoToMeeting

What We Like

  • Simple interface.

  • Simple URL based invites.

  • Handles many users.

  • Screen sharing.

What We Don't Like

  • Requires good internet connection.

  • Difficult for some users to connect.

This tool is a good professional tool and allows you to hold meetings with voice and video. It also allows the recording of those meetings. It has apps for smartphones as well. It also has products for webinars, and training sessions. The price is quite low and there is a flat rate for unlimited meetings.

07
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Join.me

What We Like

  • Free to use.

  • Display 10 video streams at once.

  • Well-made interface.

  • Personalize the background.

What We Don't Like

  • Toll free phone conferencing not available.

  • Not suitable for high resolution screens.

Join.me is a free program that works with desktop computers and iOS9 devices. The program allows you to conduct free video conference calls with up to three people at a time, or if you need more, there are also paid versions of the app. Users have the option to use audio-only, and Google Chrome users don't need to download any software to conduct or join video conferences. 

08
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Skype for Business

What We Like

  • Allows both desktop and phone connections.

  • Screen sharing.

  • Easy set up.

  • Integrated with Office 365.

What We Don't Like

  • Interface is not intuitive.

  • Unreliable call quality.

  • Requires good internet connection.

If you've been around a while, you probably remember when Skype was known for terrible call quality and dropped calls. That's all in the past. Skype, which is now a Microsoft application, offers great quality voice and video calling capabilities. The plans start at free and the price increases according to your specific needs.