How to Set Up One-Click Actions for Emails in Outlook.com

Customize message and toolbar actions in Outlook.com

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When you hover over a message in the Outlook.com message list, several action buttons appear that make it easy to delete messages, mark messages as unread, and flag important messages with a single click. If there are other actions you take, customize these action buttons and add actions that fit your email style. You can also change the buttons in the message window and the toolbar buttons that appear when composing a message.

Instructions in this article apply to Outlook.com and Outlook Online.

Set Up One-Click Actions for Emails in Outlook.com

To create Quick Actions in Outlook.com:

  1. Go to Settings.

  2. Select View all Outlook settings.

    Screenshot of View all Outlook settings in menu
     Heinz Tschabitscher 
  3. In the Settings dialog box, select Mail > Customize Actions.

    Screenshot of Customize Actions
     Heinz Tschabitscher 
  4. Select the actions you want to display on messages in the message list.

    Outlook.com supports a maximum of four Quick Actions. If four actions are selected, clear an action you don't want and choose another.

  5. Select Save. The actions you selected appear beside sender names and subject lines in the message list.

Add Quick Actions to the Message Surface

To select the instant actions and add-ins you want to display in the Reading Pane when reading a message:

  1. Go to Settings.

  2. Select View all Outlook settings.

  3. Select Mail > Customize Actions.

  4. In the Message surface section, choose the actions you want to see in the Reading Pane when you select a message.

    Screenshot of Message Surface options
     Heinz Tschabitscher 
  5. Select Save.

Add Quick Actions to the Toolbar

To select the options to display when composing a message:

  1. Go to Settings.

  2. Select View all Outlook settings.

  3. Select Mail > Customize Actions.

  4. In the Toolbar section, select the options you want to see on the toolbar at the bottom of the message window.

    Screenshot of Toolbar actions
     Heinz Tschabitscher 
  5. Select Save to save your changes.