How to Move Hotmail Messages in Outlook.Com

Tame your email inbox with personalized folders

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In 2013, Microsoft discontinued its Hotmail email service and moved the Hotmail users to Outlook.com, where they can still send and receive email using their hotmail.com email addresses. Working in Outlook.com in a web browser is different from using the defunct Hotmail client, but moving messages to folders is a simple process that you can use to stay organized.

How to Set Up Folders in Outlook.Com

When you are presented with an overwhelming amount of email to handle daily, it is helpful to move some of it to folders that you set up specifically to organize the messages. You may be content to use only a couple of folders, such as Work and Personal, or you may want to set up a larger set of folders that include each of your interests and responsibilities. Here's how to set up a folder for your Hotmail email:

  1. Open Outlook.com in your internet browser.

  2. Go to the navigation pane at the left side of the Outlook screen. Click on Folders at the top of the entries in the navigation pane to display a plus sign (+) to the right of it.

  3. Click the plus sign to open an empty text box at the bottom of the list of folders.

  4. Enter a name for the folder in the empty text box and press Return or Enter to create a new folder.

  5. Repeat this process for as many folders as you want to use to organize your email. The folders appear at the bottom of the folder list in the navigation pane.

If you use Outlook.com beta, the New Folder option is located at the bottom of the navigation pane. Click it, enter a name for the folder, and then press Enter.

How to Move Mail in Outlook.Com

Each time you open Outlook.com and go to your Inbox, scan the email and move the Hotmail messages to the folders you set up. Make liberal use of the Delete and Junk icons on the toolbar as you sort. To move mail that you want to keep and reply to:

  1. Open the Outlook.com Inbox. If you prefer, click Filter at the top of the email list and select Show Focused Inbox to see the most recent emails in your Focused Inbox. This process works in either place.

  2. Click to place a check mark in the box to the left of an email that you want to move to one of the folders you set up. If there are several emails that go to the same folder, click the box next to each of them. If you don't see the boxes, click on an email to bring them up on screen.

  3. Click Move to in the bar at the top of the Inbox and select the folder you want to move the selected emails to. If you don't see the folder's name, click More or type it in the search box at the top of the Move To window and select it from the results. The selected emails move from the inbox to the folder you select. 

  4. Repeat this process with emails destined for other folders.

How to Automatically Move Emails to the Other Inbox

If you frequently receive emails from the same individual or Hotmail sender address, you can have Outlook.com automatically move them to the Other Inbox, which is reached by clicking the Other tab at the top of the inbox. Here's how:

  1. Open the Outlook.com inbox or Focused inbox.

  2. Click to place a check mark in the box to the left of an email from an individual whose mail you want Outlook.com to move to the Other inbox automatically. 

  3. Click Move to at the top of the mail screen.

  4. Select Always move to the Other inbox from the drop-down menu.

In the future, every email from that individual or sender address is moved to the Other inbox automatically.

Now your email is sorted, but you still have to go to the folders at an appropriate time to read and answer your email. There's no way to escape that. Hopefully, you made good use of the Delete and Junk options as you were sorting your messages.

You can still create new hotmail.com email addresses at Outlook.com. Just change the default domain from outlook.com to hotmail.com during the signup process.