How to Move Hotmail Messages in Outlook.Com

Tame your email inbox with personalized folders

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In 2013, Microsoft moved all of its Hotmail users to Outlook.com, where they continue to send and receive email at their hotmail.com email addresses. Working in Outlook.com is different from using the older Hotmail client, but moving messages to folders is a simple process that you can use to stay organized.

How to Set Up Folders in Outlook.Com

When you are presented with an overwhelming amount of email to handle daily, it is helpful to move some of it to folders that you set up specifically to organize the messages.

You may be content to use only a couple of folders, such as "Work" and "Personal," or you may want to set up a larger set of folders that include each of your interests and responsibilities. Here's how to set up a folder:

  1. Open Outlook.com in your internet browser.
  2. Go to the Navigation pane at the left side of the Outlook screen. If it isn't open, click the three-line icon in the top left corner to open the Navigation pane.
  3. At the bottom of the Navigation page, click New folder.
  4. Enter a name for the folder in the field that opens.
  5. Repeat this process for as many folders as you want to use to organize your email. The folders appear at the bottom of the Navigation pane.

How to Move Mail in Outlook.Com

Each time you open Outlook.com and go to your inbox, scan the email and move the messages to the folders you set up. Make liberal use of the Delete and Junk icons on the toolbar as you sort. To move mail you want to keep and reply to:

  1. Open the Outlook.com inbox. Click the Focused tab at the top of the inbox to see the recently emails in your Focused inbox.
  2. Click the radio button next to an email you want to move to one of the folders you set up. If there are several emails that go to the same folder, click the radio button next to each of them.
  1. Click Move to in the bar at the top of the inbox and select the folder you want to move the selected emails to. If you don't see the folder's name, type it in the search box at the top of the Move to window and select it from the results. The selected emails move from the inbox to the folder you selected. 
  2. Repeat with emails destined for other folders.

How to Automatically Move Emails to the Other Inbox

If you frequently receive emails from the same individual or sender address, you can have Outlook.com automatically move them to the Other inbox, which is reached by clicking the Other tab at the top of the inbox. Here's how:

  1. Open the Outlook.com Focused inbox.
  2. Click the radio button next to one of the emails that you want to route to the Other inbox. A pop-up window asks you to confirm if you want all email from that sender to be moved to the Other inbox automatically.
  3. Confirm the move. In the future, every email from that sender address is moved to the Other inbox.

Now your email is sorted, but you still have to go to the folders at an appropriate time to read and answer your email. There's no way to escape that. Hopefully, you made good use of the Delete and Junk options as you were sorting your messages.