Email, Messaging, & Video Calls Email 204 204 people found this article helpful Move or Copy Mail From One Gmail Account to Another Two different approaches trade comprehensiveness for ease-of-use by Heinz Tschabitscher Writer A former freelance contributor who has reviewed hundreds of email programs and services since 1997. our editorial process Heinz Tschabitscher Updated on April 26, 2020 reviewed by Jon Fisher Lifewire Tech Review Board Member Jonathan Fisher is a CompTIA certified technologist with more than 6 years' experience writing for publications like TechNorms and Help Desk Geek. our review board Article reviewed on Mar 24, 2020 Jon Fisher Email Gmail Yahoo! Mail Tweet Share Email Gmail supports two primary methods of migrating emails between separate Gmail accounts: Using Gmail itself to fetch messages or move them manually within an email program like Outlook. When you move messages manually in an email program, you'll preserve your setup of labels. When you let Gmail copy the messages for you, you'll lose them without labels but also the hassle of migrating messages by hand. To proceed, you'll complete three actions: Configure your old Gmail account for POP accessConfigure your new Gmail account to retrieve the old messagesAdd your old account's credentials to your new account. Configure POP Access for Your Old Account You must have your old account configured to allow access using Post Office Protocol. If you already set it up, make sure all email programs or services you have configured to download mail from your old Gmail account using POP are closed or set not to check mail automatically. Then skip to the next section. If you haven't yet activated POP: From your Gmail account, select the Settings gear icon in the accounts toolbar. Select Settings. Choose Forwarding and POP/IMAP. In the POP Download section, select Enable POP for all mail as the status. You do not have to move messages to the old account's inbox for the new account to pick them up. Archived mail will be fetched and copied to the new account automatically. From the When messages are accessed with POP step, select archive Gmail's copy from the drop-down menu to have your old account's inbox cleared; select delete Gmail's copy instead to move mail instead of copying it. You can also select keep Gmail's copy in the Inbox. This leaves the original message untouched. Alternatively, choose mark Gmail's copy as read to leave the original email in the Inbox and mark it as read. This shows you what has been forwarded and what has not. If you do want to retain some messages at the old account, they will be available in the Trash label for 30 days. Select Save Changes. Make Your New Gmail Account Fetch Messages Next, prompt your new Gmail account to fetch the messages you want to transfer. After you've logged into the account, select the Settings gear icon (⚙️). Select Settings from the menu. Go to the Accounts and Import tab. Select Add a mail account under Check mail from other accounts. Enter the email address of the Gmail account from which you want to import under Email address. Select Next. Make sure Import emails from my other account (POP3) is selected. Select Next. Verify the desired Gmail account's user name is entered correctly under Username. Type the password for the Gmail account from which you import under Password. If you have enabled two-factor authentication for the old Gmail account, create and use a Gmail application password instead. Select pop.gmail.com under POP Server. Select 995 under Port. Verify Leave a copy of retrieved messages on the server is not checked. Verify Always use a secure connection (SSL) when retrieving mail is checked. Select Label incoming messages and pick the label corresponding to the old Gmail account's email address, an existing label, or a new label. Select Archive incoming messages (Skip the Inbox), so imported emails do not show up your new Gmail account's inbox. Select Add Account. If you see an access error, you have two options: With 2-step authentication enabled especially, you may have to authorize Gmail to access itself. If you do not have 2-step authentication turned on, make sure "less secure" applications are allowed to access Gmail. Select Yes, I want to be able to send mail as firstname.lastname@example.org under Would you also like to be able to send mail as email@example.com? Having your old address set up as a sending address in the new account lets Gmail recognize your old sent messages and place them in the Sent Mail label. You can always add your old address as a sending address later. If you do select No, click Finish right away and skip the following steps that add the old address to the new account. Make Your Gmail Accounts Recognize Each Other To make sure your old Gmail address is recognized by the new Gmail account as one of yours — and available for sending: Continuing from Yes, I want to be able to send mail as firstname.lastname@example.org, select Next. asdf Enter your name under Name. Leave Treat as an alias checked. Select Next Step twice. Select Send Verification. Select Close window. Select the account icon in the top right corner of Gmail. Select Sign out from the sheet that comes up. Log in to Gmail using the address from which you import. Open the message from Gmail Team with the subject Gmail Confirmation - Send Mail as email@example.com. Highlight and copy the numeral confirmation code under Confirmation code. It is better not to follow the verification link and instead login with the correct account in your browser first, then use the code there. As an alternative to the somewhat convoluted process that follows, you can wait for your new Gmail account to import the verification message and follow the confirmation link from there. Select your account's icon in the top right corner. Select Sign out. Log in to Gmail again, this time with the account to which you import. Select the Settings gear icon (⚙️). Select Settings from the menu that comes up. Open the Accounts and Import tab. Select Verify for the old Gmail account's address under Send mail as. Paste the verification code under Enter and verify the confirmation code. Select Verify. The Gmail account should now be recognized. Gmail will not fetch all messages in one go. It will download mail from the old account in batches of approximately 100 to 200 emails at a time instead. Typically, importing will start with the oldest messages. Gmail will download messages in your old Gmail account's Sent Mail label in addition to messages you have received. If you have set up the address from which you imported as a sending address in the new account, sent mail will appear under the new account's Sent Mail label, too. After importing, you can use the old address with your new Gmail account, effectively combining the two accounts. How to Stop Continued Importing of Mail from the Source Gmail Account To stop Gmail from continuing to import new messages from the old account (or import everything anew if you ever reset the POP access status for the old account to offering all messages): Select the Settings gear icon (⚙️) in the new Gmail account. Select Settings from the menu that comes up. Go to the Accounts and Import category. Select delete for the Gmail account from which you imported under Check mail from other accounts. Select OK on the Confirm delete mail account prompt. Your account should now be gone. Manually Moving Emails All of the steps we've outlined above work solely within Gmail. The messages from your old account now feature new labels. Alternatively, add both Gmail accounts to a program like Microsoft Outlook or Mozilla Thunderbird and manually drag individual messages or folders (i.e., labels in Gmail) between accounts, preserving the original labels from the old account.