Email, Messaging, & Video Calls Email 201 201 people found this article helpful Move or Copy Mail From One Gmail Account to Another Two different approaches trade comprehensiveness for ease-of-use By Heinz Tschabitscher Writer A former freelance contributor who has reviewed hundreds of email programs and services since 1997. our editorial process Heinz Tschabitscher Updated November 13, 2019 Email Gmail Yahoo! Mail Tweet Share Email Gmail supports two primary methods of migrating emails between separate Gmail accounts: Using Gmail itself to fetch messages or move them manually within an email program like Outlook. When you move messages manually in an email program, you'll preserve your setup of labels. When you let Gmail copy the messages for you, you'll lose them without labels but also the hassle of migrating messages by hand. To proceed, you'll complete three actions: Configure your old Gmail account for POP accessConfigure your new Gmail account to retrieve the old messagesAdd your old account's credentials to your new account Lifewire / Emilie Dunphy How to Configure POP Access for Your Old Account Your old account must be configured to allow access using Post Office Protocol. If it's already set up, make sure all email programs or services you have configured to download mail from your old Gmail account using POP are closed or set not to check mail automatically. Then skip to the next section. If you haven't yet activated POP: From your Gmail account, click the Settings gear icon (⚙️) in the accounts toolbar. Select Settings. Click Forwarding and POP/IMAP. Shortcut In the POP Download section, select Enable POP for all mail (even mail that's already been downloaded) as the status. You do not have to move messages to the old account's inbox for the new account to pick them up. Archived mail will be fetched and copied to the new account automatically. From the When messages are accessed with POP step, select archive Gmail's copy from the drop-down menu to have your old account's inbox cleared; select delete Gmail's copy instead to move mail instead of copying it. You can also select keep Gmail's copy in the Inbox to do nothing with the original message after it has been forwarded or mark Gmail's copy as read to leave the original email in the Inbox and mark it as read so you can tell what has been forwarded and what has not. If you do want to retain some messages at the old account, they will be available in the Trash label for 30 days. Click Save Changes. You should now have all your old emails. How to Make Your New Gmail Account Fetch Messages Next, prompt your new Gmail account to fetch the messages you want to transfer. After you've logged into the account, click the Settings gear icon (⚙️). Select Settings from the menu. Go to the Accounts and Import tab. Click Add a mail account under Check mail from other accounts. Enter the email address of the Gmail account from which you want to import under Email address. Click Next. Make sure Import emails from my other account (POP3) is selected. Click Next. Verify the desired Gmail account's user name is entered correctly under Username. Type the password for the Gmail account from which you import under Password. If you have enabled two-factor authentication for the old Gmail account, create and use a Gmail application password instead. Select pop.gmail.com under POP Server. Select 995 under Port. Verify Leave a copy of retrieved messages on the server is not checked. Verify Always use a secure connection (SSL) when retrieving mail is checked. From Options, select Label incoming messages and pick the label corresponding to the old Gmail account's email address, an existing label or new label. Select Archive incoming messages (Skip the Inbox) so imported emails do not show up your new Gmail account's inbox. Click Add Account. If you see an access error, you have two options: With 2-step authentication enabled especially, you may have to authorize Gmail to access itself. If you do not have 2-step authentication turned on, make sure "less secure" applications are allowed to access Gmail. Select Yes, I want to be able to send mail as email@example.com under Would you also like to be able to send mail as firstname.lastname@example.org? Having your old address set up as a sending address in the new account lets Gmail recognize your old sent messages and place them in the Sent Mail label. You can always add your old address as a sending address later. If you do select No, click Finish right away and skip the coming steps that add the old address to the new account. The task should now be complete. How to Make Your Gmail Accounts Recognize Each Other To make sure your old Gmail address is recognized by the new Gmail account as one of yours — and available for sending: Continuing from Yes, I want to be able to send mail as email@example.com, click Next Step. Enter your name under Name. Click Next Step. Leave Treat as an alias checked. Click Next Step. Click Send Verification. Click Close window. Click the account icon in the top right corner of Gmail. Select Sign out from the sheet that comes up. Log in to Gmail using the address from which you import. Open the message from Gmail Team with the subject Gmail Confirmation - Send Mail as firstname.lastname@example.org. Highlight and copy the numeral confirmation code under Confirmation code: Otherwise, your browser might get the Gmail accounts mixed up. It is better not to follow the verification link and instead login with the correct account in your browser first, then use the code there. As an alternative to the somewhat convoluted process that follows, you can wait for your new Gmail account to import the verification message and follow the confirmation link from there. Click your account's icon in the top right corner. Select Sign out. Log in to Gmail again, this time with the account to which you import. Click the Settings gear icon (⚙️). Select Settings from the menu that comes up. Open the Accounts and Import tab. Click Verify for the old Gmail account's address under Send mail as: Paste the verification code under Enter and verify the confirmation code. Click Verify. And now the Gmail account should be recognized. Gmail will not fetch all messages in one go. It will download mail from the old account in batches of approximately 100 to 200 emails at a time instead. Typically, importing will start with the oldest messages. Gmail will download messages in your old Gmail account's Sent Mail label in addition to messages you have received. If you have set up the address from which you imported as a sending address in the new account, sent mail will appear under the new account's Sent Mail label, too. After importing, you can use the old address with your new Gmail account, effectively combining the two accounts. How to Stop Continued Importing of Mail from the Source Gmail Account To stop Gmail from continuing to import new messages from the old account (or import everything anew if you ever reset the POP access status for the old account to offering all messages): Click the Settings gear icon (⚙️) in the new Gmail account. Select Settings from the menu that comes up. Go to the Accounts and Import category. Click delete for the Gmail account from which you imported under Check mail from other accounts (using POP3). Click OK under Are you sure you want to delete this mail account? And now your account should be gone. Manually Moving Emails All of the steps we've outlined above work solely within Gmail. The messages from your old account now feature new labels. Alternatively, add both Gmail accounts to a program like Microsoft Outlook or Mozilla Thunderbird and manually drag individual messages or folders (i.e., labels in Gmail) between accounts, preserving the original labels from the old account.