Popular Add-ins for Outlook

Be more productive and improve your Outlook experience with these add-ins

Woman Using Computer
MoMo Productions/Getty Images

If you want to add features to make Outlook more efficient, here's a list of productivity add-ins, spam filters, and more that can help.

Information in this article applies to Outlook 2019, Outlook 2016, Outlook 2013, Outlook 2010, and Outlook for Office 365.

01
of 11

Duplicate Email Remover

Screenshot of Duplicate Email Remover

What We Like

  • Finds and cleans duplicate email messages.

  • Configurable array of criteria.

What We Don't Like

  • Slow when checking large message stores.

  • More selection options would be helpful.

Duplicate Email Remover is an Outlook add-in that detects duplicate email messages precisely and deals with duplicate messages in a number of useful ways.

02
of 11

Recover My Email

Screenshot of Recover My Email website

What We Like

  • Recover deleted messages.

  • Repair damaged PST and DBX files.

What We Don't Like

  • Does not recover non-email data such as contacts and calendars.

  • Cannot repair a PST or DBX file in place.

Recover My Email undeletes and recovers emails deleted from the Deleted Items folder, a broken Outlook PST file, or an Outlook Express DBX message store. This is compatible with older versions of Outlook.

03
of 11

Send Personally

Screenshot of Send Personally website

What We Like

  • Send unique messages to members of Outlook groups.

  • Macros to personalize emails.

What We Don't Like

  • Could offer more personalization options.

  • Cannot create conditional text.

Send Personally is an easy-to-use add-in for Outlook that sends messages to groups so that each recipient gets a unique, personal copy and cannot see the other recipients on the list.

04
of 11

Add Contacts

Screenshot from Add Contacts

What We Like

  • Automatically adds contacts.

  • Scan sent mail for new contacts.

What We Don't Like

  • Cannot use different contact folders.

  • Cannot scan arbitrary folders for new contacts.

Add Contacts automatically builds your Outlook address book by adding new recipients of your emails or replies to a Contacts folder of your choice.

05
of 11

NEO Pro

Screenshot of NEO Pro features

What We Like

  • Fast searching.


  • Filter, search, and categorize across folders.

What We Don't Like

  • Does not categorize automatically.

  • No advanced search.

NEO Pro helps you handle email better in less time with Outlook. It adds ribbons and toolbars through user interface augments, plus correspondent view, workflow actions that are automated, and undockable tabs.

06
of 11

Auto BCC/CC for Microsoft Outlook

Screenshot of Auto BCC/CC

What We Like

  • Automatically copy outgoing messages to addresses.

  • Filter to add recipients based on message criteria.

What We Don't Like

  • No notification regarding who will receive messages.

  • Limited flexibility for rules.

Auto BCC/CC for Outlook makes it easy to copy certain email addresses automatically on outgoing mail, and its filters allow you to decide what kind of message is bcc'd or cc'd to whom.

07
of 11

Bells and Whistles for Outlook

Screenshot from Bells & Whistles for Outlook

What We Like

  • User friendly.

  • Easy to insert boilerplate text.

What We Don't Like

  • Limited customization.

  • No trial version.

Bells and Whistles for Outlook is a collection of small but useful tweaks and add-ins for Outlook. With Bells and Whistles, you can automatically add greetings, signatures, disclaimer sections, or boilerplate texts. You can also set up alerts so that you are notified when you add attachments or use too many upper case letters. 

08
of 11

ClearContext

Screenshot of ClearContext website

What We Like

  • Sort by field.

  • Create projects.

What We Don't Like

  • No advanced search.

  • Cannot edit in preview.

ClearContext plugs into Outlook seamlessly and automatically transforms your inbox into a cleaner, leaner, organized, and better place. You can assign emails as to-dos, create projects to organize your tasks, and make email filing streamlined down to a simple click.

09
of 11

SpeedFiler

Screenshot of SpeedFiler website

What We Like

  • Suggests folders.

  • Prompts when sending.

What We Don't Like

  • Multiple licenses required for Outlook on different machines.

  • Limited support.

SpeedFiler makes filing email in Outlook a snap and even suggests the most likely target folder intelligently. File outgoing messages in folders, with helpful prompts that are triggered when you send a message.

10
of 11

SimplyFile

Screenshot of SimplyFile

What We Like

  • Easily jump to any folder.

  • Excellent support.

What We Don't Like

  • Predicting feature is not always accurate.

  • Can become unstable.

SimplyFile turns filing Outlook messages into a one-click action and, having learned by example, suggests the correct target folder, too.

11
of 11

Mailinfo

Screenshot of mailinfo page

What We Like

  • Real-time notifications.

  • Follow-up reminders.

What We Don't Like

  • Must upgrade after trial.

  • Limited support.

Mailinfo is a tool that tells you when emails you have sent are opened and if they are not.