Try This Quick Trick for Minimizing Outlook to the System Tray

Try this trick to minimize the space Outlook takes up on your screen

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You can keep Outlook 2016 open and still hide it from your Windows 10 taskbar by minimizing it to its System Tray icon.

Outlook: Always There, Yet Not Always There

If you have Outlook open literally all day long, it is more of an inventory in Windows than an application. It should not occupy a place in the taskbar, at least not when you are not currently working in it, when it is minimized. Instead, Outlook's place is in the system tray, where it is readily accessible but not in the way.​

Minimize Outlook to the System Tray

To minimize Outlook to its stylish icon in the Windows system tray:

  1. Click on the Outlook icon in the system tray with the right mouse button.
  2. Make sure Hide When Minimized is checked in the menu that appears. If Hide When Minimized is not checked, select it from the menu.

Now, when you minimize Outlook, it should disappear from the taskbar.

What If Outlook Still Shows in the Task Bar?

If you can still see the Outlook icon in the Windows taskbar, it may be pinned to it.

To remove a closed or minimized Outlook from the taskbar:

  1. Click on Outlook in the taskbar with the right mouse button.
  2. Select Unpin from taskbar if you see that option in the menu.

Restore Outlook After It Has Been Minimized to the System Tray

To open Outlook again after it has been hidden to the system tray and disappeared from the taskbar, just double-click the Outlook system tray icon.

You can also click on the Outlook system tray icon with the right mouse button and select Open Outlook from the menu that appears.

Make Sure the Outlook System Tray Icon Is Visible

To unhide and make visible the Outlook icon in the main system tray:

  1. Click the Show hidden icons arrowhead in the system tray.
  2. Grab the Microsoft Outlook icon from the expanded tray with the mouse.
  3. Holding the mouse button down, drag it to the main system tray area.
  1. Drop the icon by releasing the mouse button.

To hide the Outlook icon, drag it to the Show hidden icons arrowhead.

These steps also work with earlier versions of Outlook.

Minimizing Outlook 2000 and Earlier Versions to the Tray

If you use Outlook 2000 or an earlier version, which does not include the functionality to minimize to the system tray, download OutTray or HideOutlook.

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