Software & Apps MS Office How to Make a Graph in Microsoft Word It's not as hard as it sounds By Scott Orgera Writer Scott Orgera is a former writer who covering tech since 2007. He has 25+ years experience as a programmer and QA leader, and holds several Microsoft certifications. our editorial process Facebook Twitter Scott Orgera Updated February 25, 2020 heshphoto / Getty Images MS Office Word Excel Powerpoint Outlook Tweet Share Email When you want to display data visually, turn your data into a graph. Creating a graph in Word isn't as hard as you might think, as long as you follow the instructions outlined below. Instructions in this article apply to Word 2019, Word 2016, Word 2013, Word 2010, and Word 365 for Mac. Create a Graph on a Mac Creating and customizing a graph in Word for Mac can be done by taking the following steps: Open the Word document in which you want to insert a graph, or create a new document. Select Insert, located near the upper-left corner of the Word window. Select Chart. The term chart in Word refers to a large number of items. Only a few of these items are graphs. Hover the mouse cursor over the type of graph that you wish to create. For example, select Line or Statistical. A sub-menu appears that contains multiple options, including different formats and variations. Select the graph you want to insert in the document. In the Excel spreadsheet that opens, enter the data for the graph. Once you are satisfied with both the category names and values, close the Excel window to see the graph in the Word document. To access the data in the Excel workbook at a later time, select the graph, go to the Chart Design tab, then select Edit Data in Excel. Create a Graph in Windows To create a graph in a Word for Windows document: Open the Word document in which you want to insert a graph, or create a new document. Select Insert, located near the upper-left corner of the Word window. Select Chart. In the Insert Chart dialog box, select the type of graph that you wish to create. For example, choose either Line, Bar, or Histogram. Each grouping of graphs contains multiple options, including different formats and variations. After choosing the graph that you wish to insert, select OK. The graph appears in the Word document, and a new window containing editable data in spreadsheet format opens. To modify the category names and data, replace the existing text and numeric values with the appropriate entries. Changes made in the spreadsheet are instantly reflected in the graph. If you want to edit the data in Microsoft Excel, select Edit Data in Microsoft Excel in the miniature spreadsheet. When you're satisfied with the category names and values, close the spreadsheet window. Change the Format and Edit the Data After the graph is created, there are formatting buttons positioned to its right. If these aren't visible, select the chart. These settings modify how the graph interacts with the text around it from a layout perspective, add or remove elements in the graph (including titles, labels, gridlines, and a legend), change graph styles and colors, and apply filters to the graph. More configurable options are found in the Windows version as opposed to macOS. To access or edit the data in the graph, select Edit Data or Edit Data in Excel. You cannot create a graph in Word Online.