Maintaining a Custom Folder View for Outlook Folders

Outlook's Views are a wonderful tool to automatically sort, quickly find and rapidly rearrange messages in any folder. Each folder can have its own special view, perfectly suited to your needs.

But what if you have multiple folders that share certain characteristics demanding a particular, custom view? And what if, more importantly, you want to modify this view? Will the update be applied to all folders automatically?

Yes.

Maintain a Custom Folder View for a Number of Outlook Folders

To keep a custom folder view for multiple Outlook folders:

  • Select View | Current View | Define Views... from the menu.
    • In Outlook 2003, select View | Arrange By | Current View | Define Views... from the menu.
  • Create a new custom view with your desired characteristics using either the New... or the Copy... button.
    • Make sure your view can be used on All Mail and Post folders.
  • Click Close.
  • For each of the folders you want to use the new view:
    • Highlight the folder.
    • Select View | Arrange By | Current View and your view's name from the menu.

If you change your view's settings via View | Arrange By | Current View | Define Views... from the menu, all folders with the view applied will be updated automatically.