How to Email Every Contact in Your Outlook Address Book

Send an Email to All Your Contacts at Once

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Sending an email to everyone in your contact list probably isn't something you think about doing every day. However, there are times when you need to contact everyone, and typing each address individually is simply not the best way to do it.

Instead, you can send out an email to your whole address book in Outlook by selecting all of your contacts at once and importing those addresses into the message.

Why might you do this? Sending a mass email like this is really helpful if you've changed your email address and you want to keep everyone informed. Or, maybe there's some critical or time-sensitive news that you need to deliver to everyone simultaneously.

No matter the reason for doing it, it should only take you about a minute to email all your address book contacts.

How to Send One Email to All Your Outlook Contacts

  1. Start a new message. You can do this with the New Email button in the Home tab of newer versions of Outlook.
  2. Click or tap the To... button to the left of the text box where you normally enter names and addresses of your contacts.
  3. Highlight all of the contacts you want to email. To get all of them, click the first at the top, hold down the Shift key, and then select the last one. If there are any you want to exclude, just hold Ctrl or Command and click those specific contacts.
  4. Click/tap Bcc --> at the bottom of the contacts window to insert all of those addresses into the Bcc field.
    Important: Do not insert them into the "To" box. When you're emailing multiple people like this, it's extremely important to think about their privacy by hiding every address from every other recipient.
  1. Type your email address in the To --> field. This will make it so that the email will appear to have been sent to and from you, again, to hide the other addresses from displaying in the email.
  2. Press OK to close that window and insert those addresses into the new message.
  3. Finish composing the email and then press Send.

    Tip: Sending an email to a huge number of people at one time probably isn't a common occurrence, but if you do plan on doing this more than once, it would be faster to make a distribution list so you can just email one contact group that holds all of the other addresses within in.

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