How to Create a Group for List Mailing in macOS Mail

Build a mailing list on your Mac to message groups of people at once

Mac Mail app shown running on macOS Sierra
Screen shot courtesy of Coyote Moon, Inc.

A quick way to email your team or some other group of people all at once in macOS Mail, is to enter all their addresses one by one in the Bcc: field. While that does work just fine, making a group email is even better.

If you find that you're always emailing the same group of people when you're writing certain messages, turn your team members (or anyone that you frequently email together) into a group in your macOS address book.

You can then address messages to the group instead of the individuals. macOS Mail will use the mailing list to email each person for you, and all you had to do was select one contact (the group).

See How to Send a Message to a Group in macOS Mail if you need help using the new mailing list.

How to Make an Email Group on macOS

The first thing you need to do is make the address book group, and then you can add anyone to it that you want to be included in the list.

Create the Address Book Mailing List

  1. Open Contacts.

  2. Select File > New Group from the menu.

  3. Type a name for the new mailing list and then press Enter.

Add Members to Your macOS Mail Group

You can add new members to your mailing list by taking their email address from their existing contact entry or by adding a new contact directly to the group.

  1. Open Contacts.

  2. Make sure the group's list is visible. If it's not, go to View > Show Groups from the menu.

  3. Highlight All Contacts in the Group column.

  4. Drag and drop contacts into the group in the Group column. If more than one email address is listed, macOS Mail will use the most recently used address when you send a message to the list.

  5. If the person isn't a contact yet, choose the plus sign (+) underneath the contact card and then enter all the desired contact details.

  6. The new contact will show up under All Contacts automatically.