Quickly Link Google Docs Files With Google Calendar Events

Google Calendar icon on iPhone

 Getty Images

You collaborate in Google Docs, and you convene in Google Calendar. What if you want to meet and bring a document?

You can post the link in a Google Calendar event description field, of course, but to open the document you—and all invitees—must copy and paste the URL instead of just clicking it. It is much more convenient to attach Google Docs with a direct and appropriately named link.

Link Google Docs Files With Google Calendar Events 

To attach a Google Docs spreadsheet, document, or presentation to an event in Google Calendar:

  1. In Google Calendar, select the Create Event icon, which is a red circle with a plus sign in it, click on a date on the calendar, or press the C key to add a new event. You can also double-click an existing event for editing. 

    New Event icon in Google Calendar
  2. In the screen that opens for the event, in the Event Details section, click the paper clip icon to open Google Drive.

    Paperclip icon in Event details field for Google Calendar
  3. Scroll through the list of documents until you find the one you want or use the search field to locate it.

  4. Click the file once to highlight it.

  5. Press the Select button.

    Select button when choosing a Google Drive file to attach to a Calendar event
  6. Make any other edits you have, add attendees to the Add Guests section, and click the Save button to return to the Calendar view.

    Save button to save a Google Calendar event
  7. Click the Event entry one time on the calendar to open it.

    Attachment showing in Google Calendar event
  8. Click the name of the file you attached in the window that opens to launch the file in Google Docs. The other meeting attendees can do the same.

Grant Viewing or Editing Privileges to Attendees

While you have the attachment open in Google Docs, click the Share button in the upper right corner of the screen. In the screen that opens, select the privileges you want to give the other viewers of the document. You set the privileges so others can view only, comment, or edit the document.