Use Keyboard Shortcuts to Speed up PowerPoint Presentations

01
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Most Commonly Used Keyboard Shortcuts in PowerPoint

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How to Use the Keyboard Shortcut List

  1. When the instructions show the keystroke combination Ctrl + C, for example, it means to hold down the Ctrl key and then press the letter C, holding both at the same time. The plus sign (+) indicates that you need both of these two keys. You do not press the + key on the keyboard.
  2. Letter case does not matter when using shortcut keys. You can use either capital letters or lower case letters. Both will work.
  3. Certain key combinations are specific to PowerPoint, such as the F5 key playing a slide show. Many other shortcut combinations however, such as Ctrl + C or Ctrl + Z are common to a number of programs. Once you know these common ones, you will be surprised at how often you can use them.
  4. Here are just a few examples of shortcuts that can be used for most programs:
    • Copy
    • Paste
    • Cut
    • Save
    • Undo
    • Select All

The Most Commonly Used Keyboard Shortcuts

Ctrl + A - Select all items on the page or the active text box
Ctrl + C - Copy
Ctrl + P - Opens the Print dialog box
Ctrl + S - Save
Ctrl + V - Paste
Ctrl + X - Cut
Ctrl + Z - Undo last change
F5 - View the complete slide show
Shift + F5 - View the slide show from the current slide forward.
Shift + Ctrl + Home - Selects all text from the cursor to the start of the active text box
Shift + Ctrl + End - Selects all text from the cursor to the end of the active text box
Spacebar or Click the mouse - Move to next slide or next animation
S - Stop the show. Press S again to restart the show
Esc- End the slide show

02
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Keyboard Shortcuts Using the CTRL Key

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Alphabetical List

Here are all the letter keys that can be used with the Ctrl key as a keyboard shortcut to common tasks in PowerPoint:

Ctrl + A - Select all items on the page or the active text box

Ctrl + B - Applies bold to the selected text

Ctrl + C - Copy

Ctrl + D - Duplicates the selected object

Ctrl + F - Opens the Find dialog box

Ctrl + G - Opens the Grids and Guides dialog box

Ctrl + H - Opens the Replace dialog box

Ctrl + I - Applies Italics to the selected text

Ctrl + M - Inserts a new slide

Ctrl + N - Opens a new blank presentation

Ctrl + O - Opens the Open dialog box

Ctrl + P - Opens the Print dialog box

Ctrl + S - Save

Ctrl + T - Opens the Font dialog box

Ctrl + U - Applies Underlining to the selected text

Ctrl + V - Paste

Ctrl + W - Closes the presentation

Ctrl + X - Cut

Ctrl + Y - Repeats the last command entered

Ctrl + Z - Undo last change

Other Keyboard Shortcuts Using the CTRL Key

Ctrl + F6 - Switch from one open PowerPoint presentation to another

• See also Alt + Tab Fast Switching for Windows

Ctrl + Delete - Removes the word to the right of the cursor

Ctrl + Backspace - Removes the word to the left of the cursor

Ctrl + Home- Moves cursor to the beginning of the presentation

Ctrl + End - Moves cursor to the end of the presentation

Ctrl + Arrow keys for navigation

 

 

03
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Keyboard Shortcuts for Quick Navigation

Navigation shortcut keys in Microsoft PowerPoint presentations
Use Navigation keys for PowerPoint keyboard shortcuts. © Wendy Russell

To quickly navigate around your presentation use these single keyboard shortcuts or shortcut key combinations. Using the mouse can slow you down. These shortcut keys are located to the left of the number keypad on your keyboard.

Home - Moves cursor to beginning of current line of text

End - Moves cursor to end of current line of text

Ctrl + Home - Moves cursor to beginning of presentation

Ctrl + End - Moves cursor to end of presentation

Page Up - Moves to previous slide

Page Down - Moves to next slide

04
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Keyboard Shortcuts Using the Arrow Keys

Keyboard shortcuts using Arrow keys with Ctrl key
Keyboard shortcuts using Arrow keys with Ctrl key. © Wendy Russell

Keyboard shortcuts often use the arrow keys on the keyboard. Using the Ctrl key with the four arrow keys makes it easy to move to the beginning or end of a word or paragraph. These arrow keys are located to the left of the number keypad on your keyboard.

Ctrl + left arrow - Moves cursor to beginning of previous word

Ctrl + right arrow - Moves cursor to beginning of next word

Ctrl + up arrow - Moves cursor to start of previous paragraph

Ctrl + down arrow - Moves cursor to start of next paragraph

05
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Keyboard Shortcuts Using Shift Key

Keyboard shortcuts using Shift and Arrow keys or Navigation keys
Keyboard shortcuts using Shift and Arrow keys or Navigation keys. © Wendy Russell

Shift + Enter - Known as a soft return. This is useful to force a line break, which causes a new line without a bullet. In PowerPoint, when you are writing bulleted text entries and press the Enter key alone, a new bullet appears.

Use the Shift key to select text

Select a single letter, a whole word, or a line of text using the Shift key in combination with other keys.

Using Ctrl + Shift + the Home or End keys allow you to select text from the cursor to the beginning or end of the document.

Shift + F5 - Starts slide show from current slide

Shift + left arrow - Selects the previous letter

Shift + right arrow - Selects the next letter

Shift + Home - Selects text from the cursor to start of the current line

Shift + End - Selects text from cursor to end of the current line

Shift + Ctrl + Home - Selects all text from the cursor to the beginning of the active text box

Shift + Ctrl + End - Selects all text from the cursor to the end of the active text box

06
of 07

Using Function Keys as Keyboard Shortcuts

PowerPoint keyboard shortcuts using Function keys
PowerPoint keyboard shortcuts using Function keys. © Wendy Russell

F5 is probably the most often used function key in PowerPoint. You can quickly see how your slide show looks in full screen.

F1 is a common keyboard shortcut for all programs. This is the Help key.

The function keys or F keys as they are more commonly known, are located above the number keys on the regular keyboard.

F1 - Help

F5 - View the complete slide show

Shift + F5 - View the slide show from the current slide forward

F7 - Spellcheck

F12 - Opens Save As dialog box

07
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Keyboard Shortcuts While Running a Slide Show

Keyboard shortcuts during a PowerPoint slide show
Keyboard shortcuts during a PowerPoint slide show. © Wendy Russell

While the slide show is running, often you need to pause to answer questions from the audience, and it is helpful to insert a simple black or white slide while you are talking. This gives you the complete attention of the audience.

Here is a list of several useful keyboard shortcuts to use during a slide show. As an alternate choice to keyboard shortcuts, simply right-clicking on the screen will show a shortcut menu of options.

Things You Can Control During the Slide Show

Spacebar or Click the mouse - Move to next slide or next animation

Number + Enter - Goes to the slide of that number (for example: 6 + Enter would go to slide 6)

B (for black) - Pauses the slide show and displays a black screen. Press B again to resume the show.

W (for white) - Pauses the show and displays a white screen. Press W again to resume the show.

N - Moves to next slide or next animation

P - Moves to previous slide or animation

S - Stops the show. Press S again to restart the show.

Esc - Ends the slide show

Tab - Go to the next hyperlink in a slide show

Shift + Tab - Go to the previous hyperlink in a slide show

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