Inserting Bookmarks in Your Word Document

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Working on a particularly long Microsoft Word document brings some unusual headaches that you can avoid with bookmarks. When you have a long document and need to return to specific locations in the document later for editing, Word’s Bookmark feature can prove valuable. Rather than scrolling through pages after pages of your document, you can quickly return to bookmarked locations to resume your work.

Every currently supported desktop version of Microsoft Word supports bookmarks.

How to Insert a Bookmark Into a Word Document

Bookmarks are placed at a specific point within the text; they don't govern the document as a whole.

  1. Position the pointer at an insertion point you want to mark or select a section of text or an image.

  2. From the Insert tab, select Bookmark from the Links group of the ribbon.

    If your Word window is too narrow, the Links group content will collapse into a single Links icon with a drop-down menu. The bookmarking and cross-referencing menu items migrate into that drop-down.

  3. In the Name box, type a name for the bookmark. It must start with a letter and cannot contain spaces, but you can use the underscore character to separate words. If you intend to insert multiple bookmarks, make the name descriptive enough to be easily recognizable.

    Word bookmark box
  4. Click Add to place the bookmark.

Viewing Bookmarks in a Document

Microsoft Word doesn't display bookmarks by default. To see the bookmarks in the document, you must first:

  1. Go to File and click Options.

  2. Select Advanced.

  3. Check the box next to Show Bookmarks in the Show Document content section.

    Word options

The text or image that you bookmarked should now appear in brackets in your document. If you didn't make a selection for the bookmark and just used the insertion point, you'll see an I-beam cursor.

Returning to a Bookmark

Jump to a bookmark using the Word keyboard command Ctrl+G to bring up the Go To tab in the Find and Replace box. Select Bookmark under Go to what and click the bookmark name.

Removing a Bookmark

When you no longer need the bookmarks in your document, remove them. From the Bookmarks dialog box, highlight the bookmark and click Delete.

If you delete the material (text or image) that you bookmarked, the bookmark is also deleted.