How to Insert a Link Into an Email With Outlook or Windows Mail

This article explains how to embed a link in an email in Outlook and Windows Mail. Instructions apply to Outlook 2019, Outlook 2016, Outlook 2013, Outlook 2010, Outlook for Microsoft 365, Outlook Online, and the Windows Mail app.

How to Insert a Link Into an Outlook or Windows Email

You can link any word or image in your message to any page on the web, and when the recipient clicks the link, the page opens automatically.

1. Open the email message in which you want to insert a link.

2. Select the text or image you want to use for the link.

   

3. Go to the Insert tab. In Outlook Online, go to the Formatting toolbar and select Insert hyperlink.

   

4. Select Link. Skip this step for Outlook Online.

   

5. In the Text to display text box, type a word or phrase if you want alternate text to appear.

   

6. In the Address text box, enter or paste the URL to which you want to link.

   To insert a link to an email address, select Email Address and fill in the fields. In Outlook Online and Windows Mail, in the Address text box, enter mailto: followed by the email address.

7. Select OK to insert the link.

When the recipient of the email clicks the link text in your email, the linked URL opens in a browser.