How to Insert a Landscape Page Into a Portrait Document in Word

Having trouble fitting that wide graph in your document?

Screenshot/Microsoft

It's easy to change the orientation of an entire Word document but not so simple when you only want to change the orientation of a single page or a few pages in the document. As it turns out, you can insert a landscape-oriented page, which is a horizontal page layout, into a document that uses portrait orientation, a vertical page layout, or vice versa. You may have a wide table that you need to use in a report or a picture that looks better in landscape orientation.

In Microsoft Word, you can either insert section breaks manually at the top and the bottom of the page that you want in the other orientation, or you can select text and allow Microsoft Word to insert the new sections for you.

Insert Section Breaks and Set the Orientation

To tell Microsoft Word where to break the page instead of letting Word decide, insert a Next Page Section Break at the start and end of the text, table, picture, or other object for which you are changing the page orientation.

Insert a section break at the beginning of the area that you want to rotate:

  1. Select the Page Layout tab.
  2. Click the Breaks drop-down menu in the Page Setup section.
  3. Select Next Page in the Section Breaks section.
  4. Repeat the above steps at the end of the area you want to rotate.
  5. Open the Page Setup details window by clicking the small arrow located in the lower right corner of the section. 
  6. Click the Margins tab.
  7. In the Orientation section, select Portrait or Landscape.
  8. At the bottom of the window, in the Apply to: drop-down list, choose Selected Text.
  9. Click the OK button.

Let Word Insert Section Breaks and Set the Orientation

If you let Microsoft Word insert the section breaks, you save mouse clicks but Word will place the section breaks where it decides they should be.

You can see these breaks and other formatting elements that are hidden by going to the Home tab in the Paragraph section and clicking the Show/Hide button – it is labeled with a paragraph symbol, which looks like a backward P.

The difficulty with letting Word place your section breaks comes when you select text. If you do not highlight the entire paragraph, multiple paragraphs, images, tables, or other items, Microsoft Word moves the unselected items onto another page. Make sure you are careful when selecting the items you want in the new portrait or landscape layout orientation. 

Select all the text, images, and pages that you want to switch to the new orientation.

  1. Click the Layout tab.
  2. In the Page Setup section, open the Page Setup details window by clicking the small arrow located in the lower right corner of the section. 
  3. Click the Margins tab.
  4. In the Orientation section, select Portrait or Landscape.
  5. At the bottom of the window, in the Apply to: drop-down list, choose Selected Text.
  6. Click the OK button.
Was this page helpful?