How to Insert an Image Into Your Outlook for Mac Signature

Email & Messaging

Updated April 22, 2019

The Outlook application for Macs, and other versions of Microsoft's email client under other names (e.g., Entourage), have not always been the easiest to use for certain tasks. However, newer versions of Outlook for Mac have made the process for adding images to email signatures easy and straightforward.

Instructions in this article apply to Outlook for Mac only.

Create a Signature and Insert an Image

After signing into your account, follow these steps to create a signature in Outlook for Mac and insert an image into it.

Click Outlook > Preferences.
In the Outlook Preferences window, under Email, click Signatures.
Click Add a signature (the plus icon).
Enter text for your signature and format it using the available formatting tools (font size and color, highlighting, etc.)
Place the cursor where you would like to insert your image. Click Pictures in the ribbon menu.

Select Photo Browser if you want to pick a photo from your Photos app, or Picture from File to navigate to an image from your computer.
Select the image you want to add and click Insert.
Resize your image if you need to by clicking and dragging the image handles.
Enter a name for your signature in the Signature Name field.
Click the Save icon at the top of the signature window.
Close the signature editing window after saving. Your new signature will now be available under the list of signatures.