How to Insert an Image Into Your Outlook for Mac Signature

Adding an image to a signature has never been easier

Hand coming out of screen to sign paper
erhui1979 / Getty Images

The Outlook application for Macs, and other versions of Microsoft's email client under other names (e.g., Entourage), have not always been the easiest to use for certain tasks. However, newer versions of Outlook for Mac have made the process for adding images to email signatures easy and straightforward.

Instructions in this article apply to Outlook for Mac only.

Create a Signature and Insert an Image

After signing into your account, follow these steps to create a signature in Outlook for Mac and insert an image into it.

  1. Click Outlook > Preferences.

    Outlook for Mac Preferences menu selected
  2. In the Outlook Preferences window, under Email, click Signatures.

    Outlook for Mac Preferences window and Signatures option
  3. Click Add a signature (the plus icon).

    Outlook for Mac Signatures window and the Add a signature button
  4. Enter text for your signature and format it using the available formatting tools (font size and color, highlighting, etc.)

    Outlook for Mac create a signature window
  5. Place the cursor where you would like to insert your image. Click Pictures in the ribbon menu.

    Select Photo Browser if you want to pick a photo from your Photos app, or Picture from File to navigate to an image from your computer.

    Outlook for Mac Pictures menu selected
  6. Select the image you want to add and click Insert.

    Outlook for Mac image selection
  7. Resize your image if you need to by clicking and dragging the image handles.

    Outlook for Mac image insert and resizing handles
  8. Enter a name for your signature in the Signature Name field.

    Outlook for Mac Signature Name field
  9. Click the Save icon at the top of the signature window.

    Outlook for Mac Save button
  10. Close the signature editing window after saving. Your new signature will now be available under the list of signatures.

    Outlook for Mac newly created signature