How to Insert a Graphic in Your Outlook Email Signature

John Hancock signature

bauhaus1000 / Getty Images 

01
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Create a new message in Outlook

Use
Use "Insert | Picture..." to add the image or animation.

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  • Create a new message in Outlook using rich HTML formatting.
    • If you want to edit an existing signature, see below.
  • Design your desired signature in the body of the message.
  • Position the cursor where you want to insert a picture.
  • Use Insert | Picture... to add the image or animation.
02
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Press "Ctrl-A" to highlight the entire body of the message

Press
Press "Ctrl-A" to highlight the entire body of the message.

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  • Press Ctrl-A to highlight the entire body of the message.
  • Press Ctrl-C. to copy the message
03
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Select "Tools | Options..." from the main Outlook window's menu

Select
Select "Tools | Options..." from the main Outlook window's menu. Heinz Tschabitscher
  • Now select Tools | Options... from the main Outlook window's menu.
04
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Go to the "Mail Format" tab

Click
Click "Signatures..." under "Signatures".

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  • Go to the Mail Format tab.
  • Click Signatures... under Signatures.
05
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Click "New..."

Click
Click "New...".

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  • Click New...
06
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Give the new signature a name

Click
Click "Next >".

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  • Give the new signature a name.
  • Click Next >.
07
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Paste your signature in the "Signature text" entry field

Paste your signature in the
Paste your signature in the "Signature text" entry field.

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  • Press Ctrl-V to paste your signature in the Signature text entry field.
  • Click Finish.
08
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Click "OK"

Click
Click "OK".

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  • Now click OK.
09
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Click "OK" again

Click
Click "OK" again.

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  • If you have just created your first signature, Outlook has automatically made it the default — automatically inserted — for new messages. To use it for replies as well, which we recommend, select it under Signature for replies and forwards:
  • Click OK again.