How to Insert a Graphic or Animation Into an Outlook Signature

Use a picture to spice up your email signature

How to Insert a Graphic or Animation Into an Outlook Signature

 

Prathan Chorruangsak / EyeEm / Getty Images

Your email signature sends a strong professional or promotional message. This is true for text, but images convey meaning faster and in a richer manner. Of course, pictures can be added just for fun, too.

Instructions in this article apply to Outlook 2019, Outlook 2016, Outlook 2013, Outlook 2010, and Outlook for Office 365.

How to Add Images to an Outlook Signature

In Outlook, adding a graphic or animation (an animated GIF, for example) to your signature is as easy as adding a picture to an email.

  1. Go to the File tab.

    Screenshot showing File tab in Outlook
    Heinz Tschabitscher 
  2. Select Options.

    Screenshot showing Options
    Heinz Tschabitscher 
  3. In the Outlook Options dialog box, select Mail.

    Screenshot of Mail in Outlook Options
    Heinz Tschabitscher 
  4. In the Compose messages section, select Signatures.

  5. In the Signatures and Stationery dialog box, go to the E-mail Signature tab and select New.

    If you want to add an image to an existing signature, select the signature you want to edit, then go to Step 8.

    Screenshot of Signatures and Stationery
    Heinz Tschabitscher 
  6. In the New Signature dialog box, enter a descriptive name for the new signature and select OK.

    Screenshot of New Signature dialog
    Heinz Tschabitscher 
  7. In the Signatures and Stationery dialog box, select the signature you want to edit, go to the Edit signature section, and enter the text you want to include.

    Screenshot of Edit Signature
    Heinz Tschabitscher  
  8. Position the cursor where you want to insert the picture.

  9. In the Formatting toolbar, select Insert Picture.

    Screenshot showing Insert Picture button
    Heinz Tschabitscher 

    Adding an attachment increases the message size. Select a small image (less than 200 KB) to avoid having it take up too much space in the email.

  10. In the Insert Picture dialog box, navigate to the folder that contains the image file, choose the image file, then select Insert.

  11. In the Signatures and Stationery dialog box, select OK to save the signature.

    Screenshot of signature with image
    Heinz Tschabitscher 
  12. In the Outlook Options dialog box, select OK.