How to Insert a Graphic or Animation

Outlook Email Signature Help

Businesswoman with modern laptop
Aping Vision/STS/Photodisc/Getty Images

Your Outlook signature need not be text alone, it can include images as well.

A Better Image for Your Outlook Signature

Your email signature can send a strong professional or promotional message. This is true for text, but images can often convey meaning even faster and in a richer manner. Of course, pictures can be added just for fun, too.

In Outlook, adding a graphic or animation (an animated gif, for example) to your signature is as easy as adding a picture to an email you send.

Insert a Graphic or Animation in Your Outlook Email Signature

To add an image to an email signature in Outlook:

  1. Click File in Outlook.
  2. Select Options.
  3. Go to the Mail category.
  4. Click Signatures… under Create or modify signatures for messages..
  5. To add a new signature including an image:
    1. Click New under Select signature to edit.
    2. Compose your desired signature under Edit signature.
      1. It is best to keep your signature to 5 or 6 lines of text, but not much more.
      2. Use the standard signature delimiter.
  6. To add an image to an existing signature:
    1. Highlight the desired signature under Select signature to edit.
  7. Position the cursor where you want to insert the graphic, picture or logo.
  8. Click the insert pictures button in the formatting toolbar.
  9. Find and highlight the picture from your computer you want to insert into the signature.
    • Do make sure the image is small (less than some 200 KB would be best).
      • Use a picture editor to reduce the file size and image proportions before inserting it; do not use Outlook to resize the picture.
  1. Click Insert.
  2. Now click OK.
  3. Click OK again.

Insert a Graphic or Animation in Your Outlook 2007 Email Signature

To create a signature in Outlook 2007 that includes an image or graphic:

  • Design your desired signature in the body of the message.
  • Position the cursor where you want to insert a picture.
  • Use Insert | Picture... to add the image or animation.
    • Make sure the image is a GIF, JPEG or PNG file and not too big. Other formats such as TIFF or BMP produce files too big. Try reducing the image size or resolution in a graphics editor and saving the graphic as a JPEG if the image file size exceeds, say, 150 KB.
    • After inserting the image, you can highlight it and add a link, for example.
  • Press Ctrl-A to highlight the entire body of the message.
  • Press Ctrl-C.
  • Now select Tools | Options... from the main Outlook window's menu.
  • Go to the Mail Format tab.
  • Click Signatures... under Signatures.
  • Click New....
  • Give the new signature a name.
  • Click Next >.
  • Press Ctrl-V to paste your signature in the Signature text entry field.
  • Click Finish.
  • Now click OK.
  • If you have just created your first signature, Outlook has automatically made it the default — automatically inserted — for new messages. To use it for replies as well, which I recommend, select it under Signature for replies and forwards:.
  • Click OK again.

Edit an Existing Signature to Add an Image in Outlook 2007

To edit an existing signature using the method described above:

  • Select Tools | Options... from the menu in Outlook.
  • Go to the Mail Format tab.
  • Click Signatures... under Signatures.
  • Highlight the signature you want to edit.
  • Press Ctrl-A.
  • Hit Ctrl-C.
  • Use the Esc key three times.
  • Create a new message in Outlook using rich HTML formatting.
  • Click in the body of the new message.
  • Press Ctrl-A.
  • Now hit Ctrl-V.
  • Proceed as above. Instead of creating a new signature again edit the existing.

More From Us