How to Insert a Graphic or Animation Into an Outlook Signature

This article explains how to insert a graphic or animation into a Microsoft Outlook signature. Instructions apply to Outlook 2019, Outlook 2016, Outlook 2013, Outlook 2010, and Outlook for Microsoft 365.

How to Add Images to an Outlook Signature

Your email signature sends a strong professional or promotional message. This is true for text, but images convey meaning faster and in a richer manner. Of course, pictures can be added just for fun, too.

In Outlook, adding a graphic or animation (an animated GIF, for example) to your signature is as easy as adding a picture to an email.

1. Go to the File tab.

2. Select Options.

3. In the Outlook Options dialog box, select Mail.

4. In the Compose messages section, select Signatures.

5. In the Signatures and Stationery dialog box, go to the E-mail Signature tab and select New.

   If you want to add an image to an existing signature, select the signature you want to edit, then go to Step 8.

6. In the New Signature dialog box, enter a descriptive name for the new signature and select OK.

7. In the Signatures and Stationery dialog box, select the signature you want to edit, go to the Edit signature section, and enter the text you want to include.

8. Position the cursor where you want to insert the picture.

9. In the Formatting toolbar, select Insert Picture.

   Adding an attachment increases the message size. Select a small image (less than 200 KB) to avoid having it take up too much space in the email.

10. In the Insert Picture dialog box, navigate to the folder that contains the image file, choose the image file, then select Insert.

11. In the Signatures and Stationery dialog box, select OK to save the signature.

12. In the Outlook Options dialog box, select OK.