Quick and Easy Ways to Insert a Table in Microsoft Word 2010

Organize and display information using tables

Microsoft Word 2010 tables are versatile tools that help you organize your information, align text, create forms and calendars, and do simple math. Simple tables are not hard to insert or modify. Usually, a couple of mouse clicks or a quick keyboard shortcut is sufficient to have you off and running with a table.

Insert a Small Table

Insert a Small Table
Photo © Becky Johnson

You can insert up to a 10 x 8 table in Work 2010 with just a few mouse clicks. A 10 x 8 table can contain up to 10 columns and eight rows.

To insert the table:

1. Select the Insert tab.

2. Click the Table button.

3. Move your mouse over the desired number of columns and rows.

4. Click on the selected cell.

Your table is inserted into your Word document with evenly spaced columns and rows.

Insert a Larger Table

nsert a Large Table
Photo © Becky Johnson

You aren’t limited to inserting a 10 x 8 table. You can insert a larger table into your document. Here's how:

1. Select the Insert tab.

2. Click on the Table button.

3. Select Insert Table from the drop-down menu.

4. Select the number of columns to insert in the Columns field.

5. Select the number of rows to insert in the Rows field.

6. Select the Autofit to Window radio button.

7. Click OK.

These steps insert a table with the desired columns and rows and automatically resize the table to fit your document.

Insert a Quick Table

Microsoft Word 2010 has many built-in table styles. These include calendars, a tabular-styled table, a double table, a matrix, and a table with subheadings. Inserting a Quick Table creates and formats the table automatically for you.

To insert a Quick Table:

1. Select the Insert tab.

2. Click the Table button

3. Select Quick Table from the drop-down menu.

4. Click the table style you want to insert.

Your pre-formatted table is now in your document.

Insert a Table Using Your Keyboard

Here is a trick that not many people know about. You can insert a table into your Word document using your keyboard.

To insert a table using your keyboard:

1. Click in your document where you want your table to start.

2. Press the + sign on your keyboard.

3. Press Tab or use the spacebar to move the insertion point to where you want the column to end.

4. Press the + sign on the keyboard to create one column.

5. Repeat steps 2 through 4 to create additional columns.

6. Press Enter on the keyboard.

This creates a quick table with one row. To add more rows, press the Tab key when you are in the last cell of the column.