How to Insert a Document Into Another in Word

Insert text or data from another document without using cut-and-paste.

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The most common method for inserting text into a Microsoft Word document is by cutting and pasting it. This works well for short pieces of text, but if you need to insert an entire document's worth of text—or even just a lengthy section of a document—there are potentially better options than the cut-and-paste method.

Instructions in this article apply to Word 2019, Word 2016, Word 2013, Word 2010, and Word for Office 365.

Word allows you to insert portions of other documents, or entire documents, into your work in a few quick steps.

  1. Position your cursor where you would like to insert the document.

  2. Select the Insert tab.

    Insert tab in Word
  3. Select the pull-down arrow next to the Object button located in the Text section.

    Objec menu in text area in Word
  4. Select Text from File from the menu. This opens the Insert File dialog box.

    Screenshot of Insert File dialog box
  5. Select your document file. If you want to insert just a portion of the document, select the Range button. The Set Range dialog box will open where you can enter the bookmark name from the Word document, or if you're inserting data from an Excel document enter the range of cells to insert. Select OK when you're done.

  6. Choose Insert when finished selecting your document.

The document you selected (or a portion of the document) will be inserted, beginning at your cursor location.

Inserting a Linked Text in a Document

If the text from the document you're inserting might change, you do have the option of using linked text that can be updated easily.

However, using the linked text option below offers a third method of inserting that gives you a way to update the document automatically if the original changes.

The text you insert in your document with this method works best when the original won't be changing. If the original does change, the inserted text will not update automatically with those changes.

  1. Position your cursor where you would like to insert the link to the document.

  2. Select the Insert tab.

  3. Select the pull-down arrow next to the Object button located in the Text section.

  4. Choose Object to open the Object dialog box.

  5. Select the Create from File tab and select Browse.

    Create from File tab in Word
  6. Find the file you want to insert and select Link to file.

  7. Select Display as icon if you want the inserted file to appear as a clickable icon, rather than the first page of the file.

    Display as icon checkbox in Word
  8. Choose OK to insert the linked file

Updating Linked Text

If the text changes in the original document, select the linked text object by clicking on the inserted text (the entire text of the insert will be selected) and then press F9. This causes Word to check the original and update the inserted text with any changes made to the original.