Use Hyperlinks, Bookmarks, and Cross References in Microsoft Office

Digital Files Can Be Simplified With Effective Navigational Linking

Math student using microsoft office

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In Microsoft Office, hyperlinks and bookmarks can add structure, organization, and navigational functionality to your documents.

Since so many of us use Word, Excel, PowerPoint, and other Office files digitally, it makes sense to become better at using specialty linking so our audience has a better user experience.

For example, hyperlinks can take you to another place in a document, on the web, or even in another document (the reader would typically need to have both documents downloaded on their computer or device).

One type of hyperlink is a bookmark. Bookmarks are a kind of hyperlink within a document, in that they are names you assign to a position in your document. 

Think of a Table of Contents in an eBook. By clicking on a bookmark, you are repositioned to a new place in the document, usually based on a heading.

How to Create a Hyperlink

  1. To create a hyperlink, highlight text you'd like readers to click on in order to get to another place in the document.

  2. Click Insert - Hyperlink - Place in Document. A list of headings will appear for you to choose from. Click OK. You can also fill out a ScreenTip describing the link to those who may want a description before clicking through, or who use assistive technologies.

  3. This is how you can flag part of your document for later editing or viewing, or create a named position or heading from which to make a Table of Contents, as mentioned earlier. Click Insert - Bookmark.

  4. If you want to create a hyperlink with the label automatically filled in, you can click Insert - Cross Reference.