Email, Messaging, & Video Calls Email How to Use Gmail: Get Started With Your New Gmail Account Archive, search, and label your Gmail messages By Heinz Tschabitscher Writer A former freelance contributor who has reviewed hundreds of email programs and services since 1997. our editorial process Heinz Tschabitscher Updated January 10, 2020 Email Gmail Yahoo! Mail Tweet Share Email You can receive, send, delete, and archive messages in Gmail just as you would with any other email service. Gmail also provides convenient methods for archiving, finding, and labeling messages. Learn how to get started with a new Gmail account. What Is Gmail? Gmail is a free email service run by Google. It integrates with other Google services like Google Docs, Google Drive, and YouTube. Google also offers premium services to businesses through G Suite. There is also an HTML version of Gmail called Gmail Basic and a Gmail mobile app. If you've never had an email account before, Gmail is a good place to start. It is reliable and free, and it comes with 15 GB of storage space for your messages. Your email is stored online, so you can access it from any device that can connect to the internet. If you have another email account with a different provider, you may be able to link it to Gmail so that you can read all of your incoming messages in one inbox. How to Get a Gmail Account To create a new Gmail account, you must first create a new Google account. Go to Gmail.com and select Create account. If other Google accounts have been used with your browser, you may be prompted to choose an account. Select Use another account at the bottom to get to the sign-in screen. Select For myself. Enter the requested information, then select Next. It is possible to change the name that appears in the From: field after you set up your Gmail account. You may be asked to provide a phone number to verify your identity. Enter your phone number and select Next. Google will send you a text with a code that you must enter on the following page. Your phone number is not stored. You must re-enter your phone number in the next step to link it to your Gmail account. Enter the requested information, then select Next. Providing account recovery information is optional, but it can come in handy if you accidentally forget your password. Read Google's privacy information and select I agree. Select Next. Choose a layout for your viewing your messages, then select OK. This can be changed later. You will automatically be taken to Gmail to set up your new account. You'll see a message from Google in your inbox, which contains important information about using Gmail. You can use your new Google log-in credentials to access YouTube, Google Docs, and all other Google services. How to Set Up Gmail After reviewing the introductory information, you can personalize your account. For example, select Change profile image to add a photo that will be visible to other Gmail users. If you want to change the colors and layout of the Gmail interface, select Choose a theme. If you have another email account, select Import contacts and mail to link it to your new Gmail account. How to Use Gmail To send a new Gmail message, select Compose. Select the Star beside a message to mark it as important. To remove messages from your inbox, select the checkbox beside the message, then select Archive (the folder with a down-arrow) or Trash (the trashcan). Sending a message to the trash in Gmail does not automatically delete it. To permanently delete a message, select Trash from the left pane to open your trash folder, then select Empty Trash now. To sign out of Gmail, select your profile icon (or image) in the top-right corner, then select Sign out. How to Make Labels Gmail labels make it easier to manage your inbox. While viewing a message, select the Label icon and choose from the options, or select Create new to make custom labels. How to Find Emails in Gmail In addition to using labels, you can search for the message using the search bar above your inbox. You can also use your Gmail contacts to find all correspondence with certain people.