How to Use Dropbox

How Does Dropbox Work?

Getting Started With Dropbox

How to Upload Files to Dropbox

1. Open the Dropbox desktop client. On a Mac, click the Dropbox icon in the upper right-hand menu. On a PC, select it in the lower right-hand corner.

   

2. Select the folder icon beside the search field at the top. This will open your main Dropbox folder for your whole account.

   

   Once you have files and folders stored here, you'll be able to see them listed.

3. It's a good idea to create folders to help organize your files rather than simply uploading files directly to your main Dropbox folder. To create a folder, select Create > Folder.

   

4. A new folder field will appear highlighted in blue. Type a name for the folder into the field.

   

5. Double-click the new folder to open it. (It will be empty.)

   

   You can also create folders within folders. To create a new folder within an existing folder, select the folder icon at the top.

6. Open Finder on your Mac, or File Explorer on your PC, and find the file(s) you want to add to your newly created Dropbox folder. Then click, drag, and drop the file(s) into the box where it says "Drag files and folders here."

   If you're adding several large files or folders, it might take Dropbox a little while to upload them all.

7. Your file(s) will appear in Dropbox. You can double-click any file to open it, and can do so from any other device where you're signed into your Dropbox account.

   

How to Share Files From Dropbox

1. There are two different ways you can access a file or folder's share options:

   • Right-click the file or folder.
   • Select the file or folder, then select the three dots in the preview column to the right.

   

2. To share the file or folder with other Dropbox users or by email, select Share.

3. In the window that appears, type the email address or name of Dropbox users (or group of users) into the To: field, then select the blue Share icon when you're done.

   

4. To share the file or folder with others via an integrated service like Slack or Zoom, repeat step 1, then select Share in followed by the service of your choosing.

   

   Check out all of the other app integrations Dropbox offers.

5. To simply share a hyperlink to the file or folder, you have three options:

   • Select the file or folder, then select the link/chain icon in the preview column to the right to copy the link.
   • Select the file or folder, then select the three dots.
   • Right-click the file or folder, then select Copy link from the drop-down list.

   

6. You can then paste the link into a email, a Facebook message, a text, or anywhere else.

How to Use the Google Dropbox Integration

1. Navigate to any folder of your choice.

2. Select Create.

3. Select Google Docs, Google Sheets or Google Slides.

   

   For this particular tutorial, we're going to select Google Docs.

4. A new tab or window will open in your default web browser, loading a new Google Doc via your Google Account.

   

   If you're not signed into your Google Account, you will be asked to sign in first.

5. You can start using your Google Doc as you normally would, giving it a title in the upper left corner and typing your content on the page. Notice that the address bar will say dropbox.com instead of the usual docs.google.com when you use Google Docs normally.

   Note that Google products like Google Docs, Google Sheets and Google Slides have an autosave feature, so you never have to manually save your work. Everything will be autosaved in Dropbox for you.

6. Access your Google Doc any time (and from any device) by navigating to the appropriate folder in your Dropbox account. You should see the name of the Doc appear there as soon as it was created.