How to Unlock a Password-Protected Word Document

Microsoft Word offers different levels of protection for documents. For example, you can select whether or not others can edit or open files. This is done by locking documents with a password and configuring various protection settings based on your specific needs.

How to Lock a Word Document in Windows

Follow these steps to lock your document using password protection functionality in Microsoft Word.

1. Open the Word document you wish to protect.

2. Select the File tab, located in the upper-left corner, then select Info from the left menu pane.

   

3. Select Protect Document. A drop-down menu will appear containing several options.

   

4. Select Encrypt with Password.

   

5. In the Encrypt Document dialog box, enter a password.

   This password is required whenever anyone attempts to open the document going forward.

   

6. Select OK.

   

7. When prompted, enter the password again and select OK. A message appears in the Protect Document section stating a password is required to open this document.

How to Lock a Word Document in macOS

Follow the directions below to lock your document using the password protection functionality in macOS.

1. Open the Word document that you wish to protect.

2. Select the Review tab, located near the top of the Word interface.

   

3. Select Protect Document.

   

4. In the Password Protect dialog box, go to the Set a password to open this document text box and enter a password.

   

5. Re-enter the password to confirm it and select OK.

   

How to Add Restrictions to a Word Document in Windows

In addition to locking a Word document with a password, you can apply additional restrictions that control the specific kinds of edits other users can make. This is helpful if you want to provide others access to the document but want to limit changes to the content.

1. Select the Review tab.

   

2. In the Protect group, select Restrict Editing.

   

3. The Restrict Editing pane appears on the right side of the screen and contains configurable formatting and editing restrictions.

   These options include the ability to only allow comments, tracked changes, or form entries within the document. You can also limit formatting to a specific set of styles (for example, HTML only). Additionally, you can select specific regions of your document for editing by designated groups, while restricting changes to all other users.

   

4. Select the X in the upper-right corner of the Restrict Editing interface once you're satisfied with your settings.

   

How to Add Restrictions on macOS

The restrictions differ slightly in Word for Mac. Follow these steps to set restrictions for a document.

1. Select the Review tab, located towards the top of the Word interface.

   

2. Select Protect Document.

   

3. In the Password Protect dialog box, go to the Protection section and select the Protect document for check box.

   

4. Choose one of the following options:

   • Tracked changes
   • Comments
   • Read only
   • Forms

5. Select the Privacy check box if you want to remove personal information when the file is saved.

   

6. Select OK once satisfied with your settings.

   

How to Remove a Password From a Word Document

If you've previously locked a Word document, removing its password protection restriction is a fairly simple process, provided you're signed in as the document owner. Depending on your platform, repeat the steps in the respective tutorial above until you've returned to the Protect Document button. 

For Windows

1. Select the File tab and choose Info.

2. Select Protect Document.

   

3. Select Encrypt with Password.

   

4. Remove the password from the field provided.

   

5. Select OK to unlock the document.

   

For macOS

1. Go to the Review tab and select Protect Document.

   

2. Remove the password or passwords from the fields provided.

   

3. Select OK to unlock the document.