Receive Email Replies at a Different Address Than You Send From

Gmail lets you change where emails are sent when people reply

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When someone replies to an email, the message is typically sent back to the sender's address. Email works this way by default. However, in Gmail, you can change the reply-to address so that when the recipient replies, the email goes somewhere else.

You might like to change the reply-to address in Gmail for a number of reasons, but the primary reason is probably because you have multiple "send mail as" addresses connected to your account and you don't want replies sent to those accounts.

Directions

The reply-to settings in Gmail are located in the Accounts and Import tab of the settings.

  1. Click the Settings gear in your Gmail toolbar.
  2. Select Settings from the menu that comes up.
  3. Go to the Accounts and Import tab.
  4. In the Send mail as: section, click edit info next to the email address for which you want to set up a reply-to address.
  5. Click Specify a different "reply-to" address.
  6. Type the address at which you want to receive replies next to Reply-to address.
  7. Click Save Changes.

Repeat this process for each of the email addresses you use. If you want to stop using the reply-to address, just revisit steps 1 to 4 above, erase the email address, and then click Save Changes.

Why Do This?

Say you use mainemail@gmail.com as your primary address but also like to send mail as other@gmail.com, which is another Gmail account over which you have control. However, even though you can send email as other, you don't check that email account very often and so you don't want replies being sent to that email account.

Instead of forwarding the emails from other to mainemail, you can just change the reply-to address. That way, when you send messages from other@gmail.com, recipients will respond like they normally do but their email will go to mainemail@gmail.com instead of other@gmail.com.

All the replies will remain in your primary email account, even though you didn't send the message from mainemail.

Tips

Remember that when sending an email from another account you've set up in your Gmail, you have to click the email address next to the From text at the top of the message. From there, you get to choose from your list of "send mail as" accounts.

The recipient will probably see something like this in the From line of an email you send with a different reply-to address: 

mainemail@gmail.com <mainemail@gmail.com> on behalf of (your name) <other@gmail.com>

In this example, the email was sent from the other@gmail.com address, but the reply-to address was set to mainemail@gmail.com. Replying to this email would send the message to mainemail@gmail.com.

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