Receive Email Replies at a Different Address Than You Send From

Gmail lets you change where emails are sent when people reply

Reply to email in Gmail

Peopleimages / Getty Images

When someone replies to an email, the message is typically sent back to the sender's address. Email works this way by default. However, in Gmail, you can change the reply-to address so that when the recipient replies, the email goes somewhere else.

How to Set Up a Reply-to Email Address

One reason to change the reply-to address in Gmail is when you have multiple "send mail as" addresses connected to your account and you don't want replies sent to those accounts.

To change the reply-to settings in Gmail:

  1. Go to the Gmail toolbar and select Settings.

    Turn off Gmail conversation view
  2. Select Settings.

    Turn off Gmail Conversation View
  3. Go to the Accounts and Import tab.

    Gmail settings with the Accounts and Import tab highlighted
  4. In the Send mail as section, select Edit info next to the email address for which you want to set up a reply-to address.

    Accounts and Import tab in Gmail settings with the edit info button highlighted
  5. Select Specify a different "reply-to" address.

    Edit email address menu in Gmail settings with the
  6. In the Reply-to address text box, enter the address at which you want to receive replies.

    Edit email address menu in Gmail settings with the
  7. Choose Save Changes.

    Edit email address menu in Gmail settings with the save changes button highlighted
  8. Repeat this process for each of the email addresses you use.

  9. To stop using the reply-to address, revisit these steps, erase the email address, then select Save Changes.

Why Do This?

When you use multiple email accounts in Gmail, use a reply-to address so that all replies to your email messages are sent to one email address. For example, imagine that mainemail@gmail.com is your primary address and you also like to send mail as other@gmail.com, which is your other Gmail account. Even though you send email as other@gmail.com, you don't check that email account often, so you don't want replies sent to that email account.

Instead of forwarding the emails from other@gmail.com to mainemail@gmail.com, change the reply-to address. That way, when you send messages from other@gmail.com, recipients respond as they normally do, but their email goes to mainemail@gmail.com instead of other@gmail.com.

Tip

When you send an email from another account you set up in Gmail, select the email address next to the From field at the top of the message. From there, choose from the list of "send mail as" accounts.

The recipient will see something like this in the From line of an email you send with a different reply-to address:

mainemail@gmail.com <mainemail@gmail.com> on behalf of (your name) <other@gmail.com>

In this example, the email was sent from the other@gmail.com address, but the reply-to address is set to mainemail@gmail.com. Replying to this email sends the message to mainemail@gmail.com.