How to Print PowerPoint Slides With Notes

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PowerPoint presentation slide animation, depicting adding notes to a PowerPoint presentation

Microsoft's PowerPoint software helps users create detailed slideshows that can be used for anything from a school project to a professional presentation in front of thousands of people.

It's easy to print your speaker notes, with or without thumbnail images of the corresponding slides, and hand them out to your audience to view after your presentation. A printed handout with your notes gives your audience much more information and insight into your subject matter.

Note: Instructions in this article apply to PowerPoint for Microsoft 365, PowerPoint 2019, PowerPoint 2016, PowerPoint 2013, and PowerPoint for Mac.

How to Print Speaker Notes in PowerPoint for PC

Printing your speaker notes is a straightforward process, whether or not you include thumbnail images of your slides.

Print Notes With Slide Thumbnails

  1. Open your PowerPoint presentation.

  2. Select File, then select Print.

  3. Under Settings, next to Full Page Slides, select the down arrow.

  4. Under Print Layout, select Notes Pages.

  5. Choose a printer and the number of copies you want.

    In the formatting dropdown menu, choose Notes Pages
  6. Select Print.

Print Speaker Notes Without Slide Thumbnails

This process requires manually removing the slide thumbnails from notes pages.

  1. Select View > Notes Page to open each slide in Notes Page view.

  2. Delete the slide thumbnail from each of the notes pages. Select each notes page, then select the slide thumbnail, and then select Delete.

    This action doesn't delete the slides from your presentation; it just deletes the slide thumbnails from your notes pages.

  3. Select File > Print.

  4. Under Printer, choose the printer you want.

  5. Under Settings, next to Full Page Slides, select the down arrow.

  6. Under Print Layout, select Notes Pages.

    Screenshot of printer settings to print PowerPoint speaker notes without slide thumbnails
  7. Select Print.

Export Speaker Notes to Print in Word

Alternatively, you can export your speaker notes from PowerPoint and print them in Microsoft Word.

  1. Open your presentation.

  2. Select File > Export.

  3. On the Export panel, select Create Handouts.

  4. On the Create handouts in Word panel, select Create Handouts. The Send to Microsoft Word dialog box appears.

  5. Select a layout option, either Notes next to slides or Notes below slides.

  6. Select the Paste option at the bottom of the dialog box, and then select OK. Your speaker notes have been exported to Word.

Print Slides With Speaker Notes on a Mac

When using PowerPoint for Mac, the process is a little different.

  1. Open the File menu and select Print.

  2. In the Print dialog box, select Show Details.

  3. In the Layout Box, select Notes.

  4. Add your other printing options, and then select Print.

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