How to Print PowerPoint Slides With Notes

Give attendees all your info

meeting with PowerPoint notes

Getty Images & Hero Images

Whether or not you’re a fan of public speaking, a good PowerPoint slide presentation can help you get your message across. You can improve your communication even more by giving attendees a printed version of your slides.

When you print the presentation, you have the option to include your speaker notes, which is generally meant to give you more information to work from than what you’re showing on the slides of your presentation. When you do want to print your speaker notes, PowerPoint makes it pretty easy.

Here’s how to print PowerPoint slides with notes.

Note: Instructions in this article apply to PowerPoint 2016, 2013, 2010, PowerPoint for Mac, and PowerPoint 365/Online.

How to Print Speaker Notes in PowerPoint 2016

The process for printing presentation slides with notes is pretty straightforward when you’re using a recent version of PowerPoint on a PC.

The process is the same when using PowerPoint 2013, 2010, and PowerPoint Online.

powerpoint print menu
  1. Open your PowerPoint presentation.

  2. Select the File tab, then select Print from the menu.

  3. Choose a printer and the number of copies you want.

  4. Under Settings, use the drop-down menus to make your selections:

    • Select the number of slides you want to print. You can choose between Print All Slides, Print Current Slide, or Custom Range. If you choose Custom Range, specify the slides you want to print. For example, if you type “1-3, 5-8” you’ll be printing slides 1, 2, 3, 5, 6, 7, and 8.
    • Select the format in which you want to print. Choose Notes Pages. In the preview screen to the right, you’ll see how the pages will look printed out.
    • If your printer supports it, you also have the option of Print One Sided or Print on Both Sides . Make a selection for this option. Remember, printing on both sides saves paper.
    • Next, choose the order in which you want the pages printed; they can be Collated or Uncollated.
    • On the next menu, choose Portrait Orientation or Landscape orientation.
    • Finally, choose whether you want to print in Color, Grayscale, or Pure Black and White.
  5. Back at the top of the screen, select Print.

How to Print Speaker Notes in PowerPoint for Mac

When using PowerPoint for Mac, the process follows the same basic steps, but with some minor differences.

  1. Open the File menu and select Print.

  2. In the Print dialog box, click Show Details, then select PowerPoint.

  3. Click the various drop-down menus and radio buttons to select the settings you want.

    • Note: Pay particular attention to the Layout menu. Here you will choose the layout of your printed pages. Select an option that includes notes.
  4. At the bottom of the box, click Print.