Easy Way to Print a Single Gmail Message

How to isolate a message in a Gmail conversation before printing

fax and printer in office with hand
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What to Know

  • Open the conversation and select the message you want to print. Next to the message, choose the three-dot icon > Print.
  • If you select the printer icon while a message is open in the conversation view, then you will print the entire conversation.
  • To print the original text w/ replies, select three-dot icon at bottom of message. Select the three-dot icon in upper-right > Print.

If you try to print an individual message while using conversation view in Gmail, you might accidentally print out the entire thread. Here's how to print a single email from Gmail without printing the entire conversation using the web version of Gmail on any browser.

How to Print an Individual Message in Gmail Conversation View

Follow these steps to print a single email from a longer thread or conversation.

  1. Open the conversation containing the message you want to print. Select the message.

  2. Select the three dots to the right of the individual message you want to print, then choose Print from the drop-down menu.

    If the email thread has a lot of messages, you may need to expand the conversation to find the message you want. To do that, you should see a number off to the left that indicates how many messages are in the thread. Select that number to expand the thread, then choose the message you want to print.

    Print button in horizontal dot menu in Gmail
  3. If you have turned off the conversation view, then each message is listed by itself in chronological order. Open the message and select the printer in the top-right corner to print the message.

    Open the message and select the printer in the top-right corner to print the message.

    If you select the printer icon while a message is open in the conversation view, then you will print the entire conversation.

Printing Quoted Text in Gmail

Keep in mind that Gmail hides quoted text when printing a message. To print the original text in addition to the reply use these steps.

  1. To print a message including its past messages, open the message you want to print.

  2. At the bottom of the message select the three dot icon that represents Show trimmed content.

    The Show Trimmed Content option on Gmail.
  3. Select the three dot (More) menu on the right side of the message and click Print to print your message with the quoted text included.

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