How to Maximize Your Webinar and Voice and Video Quality

Getting the Crispest Voice and Video Through

Professor and scientist teaching via video conference
Ariel Skelley/Blend Images/Getty Images

When you organize a webinar and have to deliver information through voice or video, you want to make sure that all participants get the crispest audio quality possible of your voice and have as clear a view as possible of yourself or the images and videos you want to show.

Webinars and web conferences today use VoIP technology, which takes advantage of the underlying network infrastructure of the Internet to carry the voice and video data packets to and from the correspondents. This makes communication free in many cases, and cheap otherwise, much cheaper than what it would cost with the good old telephone system. This also allows for a lot of additional features and power that enhance and enrich the communication experience. Here’s what you can do to optimize your webinar.

What You Can’t Control

Get the Right Hardware

Use a headset or special microphone that plugs in your computer and uses your sound card. Also invest on a headset or microphone that is of high quality, like one with echo cancellation, noise reduction and optimized for VoIP communication. If you have an in-house voice system through which you are using your existing telephone set or an IP phone, you can use it for voice delivery, as it offers good voice transmission.

If you are including video, you will want to deliver high quality, although it is not yet the default standard. It is not complicated. Invest on a high quality HD web cam and deliver high quality video. Of course you need to have sufficient bandwidth, and only those recipients who have sufficient bandwidth and have hardware appropriate for HD video will receive the HD. If you do this, choose software that allows your users to switch to low quality as an alternative to squarely being denied the video.

Get the Right Service

Have Sufficient Bandwidth

Set Your Environment

The place where you will be for the webinar needs to have an environment conducive to it. You don’t want your participants to hear your dog barking, your child shouting or the toilet being flushed in the background. Don’t allow anyone or anything to disturb you, and get rid of your mobile phone for the duration of the webinar, so as to eliminate interferences, of both technical and personal types. If you are showing yourself in video, make sure you are in a well lit environment, as lack of luminosity affects the quality of a picture and of video.