Email, Messaging, & Video Calls Email How to Create and Manage Your Tasks in Gmail Create a to-do list and schedule tasks on your calendar Share Pin Email Print Email Gmail Yahoo! Mail By Heinz Tschabitscher Writer A former freelance contributor who has reviewed hundreds of email programs and services since 1997. our editorial process Heinz Tschabitscher Updated January 10, 2020 Gmail includes a powerful task manager that you can use to keep up with your tasks and create simple lists. Along with adding tasks to a list, you can make tasks sub-tasks (or dependents) of other tasks and set up multiple task lists to organize your activities. Get Started With Tasks in Gmail By default, the task list in Gmail is hidden behind a menu, but you also have the option to have it open, display in the lower-right corner of the Gmail screen, or minimize it to the right side if it's in the way. Open your Gmail inbox. In the right panel, select Tasks (the icon looks like a check mark). Select Get started. The sub-window changes, and the main Tasks screen appears. Create a New Task With the Tasks screen open, you can start using it. Here's how to add a new task. Select Add a task. In the new task field, enter a descriptive name for the task. To make changes to the task, select Edit (the pencil icon located to the right of the new task). Add notes, set a date and time, categorize the task, and add subtasks for multi-step projects. When you're done, press the back arrow. Set a Date and Time To add a task to your calendar so that you'll be reminded when the task is due: Select Edit next to the task you want to set a date or time. On the edit screen, select Add date/time. On the calendar, select the date you need to complete the task. Select Set time, then use the time selection menu to pick the time the task is due. If the task repeats, choose Repeat. When you're satisfied with everything, select Ok. Link to-do items to emails so that you don't have to search for the email that details everything you need to know to complete a task. Add Subtasks When a task requires that several smaller steps be taken to complete the task, add these subtasks to the main task. Select Edit next to the task. Choose Add subtasks. In the new field that appears, enter a description of the subtask. Select Add subtasks to add additional subtask entries. To complete a subtask, select the circle to the left of its name to check it off. To delete a subtask, delete the name of the subtask, then press Backspace in the empty task. See Completed Tasks When you want to know which tasks have been check off your list, view the completed tasks. Completed tasks appear at the bottom of the tasks pane. Select the Completed down arrow to display completed tasks. The tasks that you finished appear with a check mark to the left and a line through the task name. Hover over a completed task, then select the trash can icon to delete it. Delete a Task To remove a task from a task list: Select Edit next to the task you want to delete. Select the trash can to delete the task. After the task is deleted, an option to Undo the delete appears at the bottom of the window for a few seconds.