How to Make Labels in Word

And print them, too

Labels make mailing packages easier
Word labels make mailing packages more efficient.

Bench Accounting \ Unsplash

Microsoft Word isn’t just for documents, resumes, or letters. It's also a powerful and versatile application for most of your mailing and labeling needs. There are multiple ways to create labels in Word, allowing you to find a method that works perfectly for your requirements. 

How to Print a Single Label or a Page of the Same Labels

You can make a sheet filled with return address labels in just a few minutes with Word. Even if you just need to mail one envelope, you can create a single, professional-looking mailing label in Word.

Envelopes and labels in Word
Making labels in Word is easy.

These steps work for Word 2016, Word 2013, Word 2010, Word for Office 365, Word 2016 for Mac, Word for Mac 2011, and Word for Office 365 for Mac.

  1. Go to the Mailings tab.
  2. Select Labels in the Create section. The Envelopes and Labels dialog box will open with the Labels tab selected.
  3. Select Options to open Label Options.
  4. Choose the label brand in the Label Vendors or Label Products list, then select the product number matching the labels you want to print on.
  5. Select OK.
  6. Type the address you want on the single label or all the labels on the page. 
  7. Customize the formatting of the address if you’d like. Select the text; on Windows, right-click; on Mac, control-click. Choose Font or Paragraph to access formatting options.
  8. Select OK after making any changes.
  9. Select Full Page of the Same Label in the Print section to print a page full of the same address labels. 
  10. Select Single Label in the Print section if you only want to print one label. Choose the row and column corresponding with where you want the address printed on the sheet of labels.
    1. Note: This option is helpful if you have a partially-used sheet of printer labels.
  11. Make sure your label sheet is waiting in the printer and select Print.

    How to Create a Page of Different Labels

    To make a sheet of labels in Word with a variety of different addresses or other information, you can create a document in which you will type the information for each label.

    Make a sheet of blank labels
    With a sheet of blank labels, you can print a variety at once.

    These steps work for Word 2016, Word 2013, Word 2010, Word for Office 365, Word 2016 for Mac, Word for Mac 2011, and Word for Office 365 for Mac.

    1. Go to the Mailings tab.
    2. Select Labels in the Create section. The Envelopes and Labels dialog box will open with the Labels tab selected.
    3. Select Options to open Label Options.
    4. Choose the label brand in the Label Vendors or Label Products list, then select the product number matching the labels you want to print on.
    5. Select OK.
    6. Select New Document. Word creates a new document displaying a page of blank labels matching the dimensions of the brand and label size you selected. 
    7. Go to the Layout tab under Table Tools and choose View Gridlines if the outlines of the labels do not appear. 
    8. Type the information you want into each label 
    9. Go to the File tab, select Print, then select the Print button when you're ready to print the labels.

    Custom Labels

    If you need to print labels that don't match the dimensions of the label brands and products listed in the Label Options dialog box, you can create custom labels to match your specifications.

    Before you begin, make sure you have precise measurements of the labels you need, including the height and width of each label, the paper size, the number of labels down and across, and the margins.

    Custom labels in Word
    You can make labels in virtually any size in Word.

    These steps work for Word 2016, Word 2013, Word 2010, Word for Office 365, Word 2016 for Mac, Word for Mac 2011, and Word for Office 365 for Mac.

    1. Go to the Mailings tab.
    2. Select Labels in the Create section. The Envelopes and Labels dialog box will open with the Labels tab selected.
    3. Select Options to open Label Options.
    4. Select New Label. The Label Details dialog box will open. 
    5. Enter a name for the labels.
    6. Change all the measurements to match the exact dimensions of the labels you need. An example of the label will appear in the Preview box.
    7. Select OK to create the custom labels. You can then use them for making labels in Word. 

    Mail Merge

    If you have a mailing list saved in Excel, you can use it to create labels without doing the work twice. Find out how straightforward making labels with Excel can be.