How to Create Mailing Labels in Microsoft Word

Print a page of labels or design custom labels

Microsoft Word isn’t just for documents, resumes, or letters. It's also a powerful and versatile application for most of your mailing and labeling needs. There are multiple options for creating labels in Word, so choose the one that best fits your needs.

The instructions here apply to Word for Office 365 and Word for Office 365 for Mac; Word 2019, 2016, 2013, 2010, and 2007; and Word for Mac 2019 and 2016. 

Print a Single Label or a Page of the Same Labels

Fill a sheet with return address labels or create a single, professional-looking mailing label in Word.

  1. Go to the Mailings tab.

  2. Select Labels in the Create section. The Envelopes and Labels dialog box will open with the Labels tab selected.

  3. Select Options to open Label Options.

  4. Choose the label brand in the Label Vendors or Label Products list, then select the product number matching the labels you want to print on.

  5. Select OK.

  6. Type an address or other information in the Address box.

    On Word for Mac 2019 and 2016, this box is called Delivery Address. In Word 2010, the Address box step comes before your Label Options selections.

  7. Customize the formatting of the address via Font or Paragraph formatting options.

  8. Select OK after making any changes.

  9. Select Full Page of the Same Label in the Print section to print a page full of the same address labels. 

    Screenshot of Creating labels in Microsoft Word
  10. Select Single Label in the Print section if you only want to print one label. Choose the row and column corresponding with where you want the address printed on the sheet of labels.

    The Single Label option is helpful if you have a partially used sheet of printer labels.

  11. Make sure your label sheet is waiting in the printer and select Print, or save to print later.

Create a Page of Different Labels

To make a sheet of labels in Word with a variety of different addresses or other information, such as nametags, create a document in which you will type the information for each label.

  1. Go to the Mailings tab.

  2. Select Labels in the Create section. The Envelopes and Labels dialog box will open with the Labels tab selected.

    In Word 2010, leave the Address box blank.

  3. Select Options to open Label Options.

  4. Choose the label brand in the Label Vendors or Label Products list, then select the product number matching the labels you want to print on.

    Word for Mac 2019 and 2016 will also ask for the type of printer you're using.

  5. Select OK.

  6. Select New Document. Word creates a new document displaying a page of blank labels matching the dimensions of the brand and label size you selected. 

    In Word for Mac 2019 and 2016, you don't have to select New Document. After selecting OK in the previous step, Word opens a new document that contains a table with dimensions that match that label product.

    Making a sheet of blank labels in Word.
  7. Go to the Layout tab under Table Tools and choose View Gridlines if the outlines of the labels do not appear. 

  8. Type the information you want into each label.

  9. Go to the File tab, select Print, then select the Print button when you're ready to print the labels. Save the document for future use.

Custom Labels

If you need to print labels that don't match the dimensions of the label brands and products listed in the Label Options dialog box, create custom labels to match your specifications.

Before you begin, make sure you have precise measurements of the labels you need, including the height and width of each label, the paper size, the number of labels down and across, and the margins.

  1. Go to the Mailings tab.

  2. Select Labels in the Create section. The Envelopes and Labels dialog box will open with the Labels tab selected.

  3. Select Options to open Label Options.

  4. Select New Label. The Label Details dialog box will open. 

    Custom labels in Word screenshot
  5. Enter a name for the labels.

  6. Change all the measurements to match the exact dimensions of the labels you need. An example of the label will appear in the Preview box.

  7. Select OK to create the custom labels. You can then use them for making labels in Word. 

There is no Mailings tab in Word for Mac 2011. In this version, access label features under the Tools menu.