How to Make a Schedule in Excel

Plan days, weeks, or months in a worksheet

What to Know

  • Easiest: Download a pre-made template from Microsoft Excel.
  • Create template: Select A1:E2 > Merge & Center > type WEEKLY SCHEDULE > select Middle Align.
  • Add borders and headings. In A3, type TIME. In A4 and A5, enter time > fill cells > add days > save template.

This article explains how to create a schedule in Microsoft Excel, either by using a pre-made template or creating one from scratch. Instructions apply to Excel 2019, Excel 2016, Excel for Microsoft 365, and Excel 2013.

How to Create a Schedule in Excel 

Microsoft Excel provides templates for a weekly chore schedule, a student schedule, a daily work schedule, and many more. You can download the one you want and customize it with your own data, or you can learn how to create a schedule from scratch.

Learn how to make a schedule in Excel
Marek Levák / Unsplash

Follow these steps to create a seven-day schedule with hourly blocks for a single user.

  1. Start Excel and open a new, blank workbook.

    starting screen in Excel
  2. Select the cell range A1:E2, then select Merge & Center in the Alignment group of the Home tab.

    Merge & Center
  3. Type "WEEKLY SCHEDULE" into A1:E2, change the font size to 18, and select Middle Align in the Alignment group.

    Middle Align in Alignment group
  4. Select cells F1:H2, select the Borders drop-down in the Font group of the Home tab, then select All Borders.

    Borders drop-down
  5. Enter "Daily Start Time" into F1; "Time Interval" into G1; and "Starting Date" into H1. Choose the Select All icon (between 1 and A on the worksheet), then double-click the line separating any two columns to resize all cells to fit the contents.

    resizing cells
  6. Select cell A3 and enter "TIME."

    TIME in A3
  7. Select cell A4 and enter the time you want your schedule to begin. To follow this example, enter "7:00."

    7:00 in A4
  8. In cell A5, enter the next interval you want to list in the schedule. To follow this example, enter "7:30." Select A4:A5 and drag the fill handle down to fill the time increments for the rest of the day.

    time filled in Column A

    If you want to change the time format, select the column, right-click, then select Format Cells. Select Time in the Category list of the Number tab and choose the time format you wish to use.

  9. In cell B3, enter the day of the week with which you want your schedule to begin. To follow this example, enter "SUNDAY."

    SUNDAY in B3
  10. Drag the fill handle to the right to automatically fill the remaining days of the week on the schedule.

    filled days of the week
  11. Select Row 3. Make the font Bold and change the font size to 14.

    changed font in Row 3
  12. Change the font size of the times in Column A to 12.

    changed font size in Column A

    If necessary, select the Select All icon (between 1 and A on the worksheet) and double-click the line separating any two columns to resize all cells to fit the contents once more.

  13. Select the Select All icon or press Ctrl+A and select Center in the Alignment group of the Home tab.

    centered cells
  14. Select cells A1:H2. Select the Fill Color drop-down from the Font group of the Home tab and choose a fill color for the selected cells.

    Fill Colors
  15. Choose a unique fill color for each of the following cells or ranges:

    • A3
    • B3:H3
    • A4:A28 (or the range of cells containing times on your worksheet)
    • B4:H28 (or the range of cells making up the remainder of your schedule)
    fill colors for schedule

    Skip this step if you prefer a black and white schedule.

  16. Select the body of the schedule. Select the Borders drop-down in the Font group and select All Borders.

    All Borders in the Borders menu
  17. Save the schedule.

Save the Schedule as a Template

Saving the schedule as a template allows you to reuse it without making a new one each time or clearing the contents of your existing schedule.

  1. Select File > Export > Change File Type.

    Change File Type on Export tab
  2. Select Template > Save As. The Save As dialog box will open.

    Save As under Change File Type
  3. Open the Custom Office Templates folder.

    Custom Office Templates folder
  4. Enter a name for the template and select Save.

    Save button
  5. To use the template in the future, select the Personal tab on the New screen and select the schedule template. It will open as a new workbook.

    Schedule template on Personal tab

    If you want to use a hardcopy version of the schedule, set up the print area before printing it out.

  • How do I export a Revit schedule into Excel?

    In Revit, select File > Export > Reports > Schedule, then choose a save location and select Save. Choose appearance export options and how exported data will display, then select OK. In Excel, select Data > Get & Transform Data > From Text/CSV. Then choose the exported Revit schedule and select Import.

  • How can I make a amortization schedule in Excel?

    First, create a new spreadsheet or open an existing one and enter the necessary loan, interest, and payment data. In cell B4 (assuming the other relevant information is in the B columns above it), use the equation =ROUND(PMT($B$2/12,$B$3,-$B$1,0), 2). This will automatically calculate your monthly payments.

  • How do I change the date format in my Excel schedule?

    Right-click the cell you want to change and select Format Cells. From there, select the Number tab, select Date under Category, choose the date format you want to use, then confirm with OK.

  • How do I export an Excel schedule on a single page?

    Select Page Layout > Dialog Box Launcher > Page tab, then select Fit under Scaling. Choose one page wide by one page tall, then confirm with OK. After that, export the schedule like you would with other Excel spreadsheets.

  • How do I merge an Excel schedule into my Google Calendar?

    Either export or save the Excel schedule as either a CSV or ICS so it will be compatible with Google Calendar. In the calendar, select Settings > Import & Export > choose a compatible file to import. Next, choose which calendar to import the file to, and confirm by selecting Import.

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