How to Insert PDF Files Into PowerPoint Presentations

Create a richer presentation experience

PDF in PowerPoint Presentation

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Add a PDF to your PowerPoint slideshow to create a richer presentation experience. Your options include:

  • Insert the entire PDF as an object that can be viewed during a slideshow
  • Insert a picture of a page
  • Add text from the PDF file
  • Copy a picture used in the PDF

Instructions in this article apply to PowerPoint 2019, 2016, 2013; PowerPoint for Office 365; and PowerPoint for Mac.

Insert a PDF as an Object on a PowerPoint Slide

When you want to view the entire PDF file during your PowerPoint presentation, insert the PDF as an object. During your presentation, select the PDF object on the slide and the PDF file opens in a PDF viewer.

Before you begin, make sure the PDF file is not open on your computer.

  1. Open the PowerPoint slide where you want to insert the PDF.

  2. Go to Insert and select Object to open the Insert Object dialog box.

  3. Choose Create from File and select Browse.

    Insert a PDF as an Object on a PowerPoint Slide
  4. Open the folder that contains the PDF file you want, choose the PDF file, and select OK.

  5. Select OK on the Insert Object dialog box.

An icon for the PDF displays on the slide and the PDF file becomes part of the presentation file. To open the PDF file, double-click the image while in Normal view.

Open the PDF During a Slideshow

To open the PDF file during a presentation, attach an action to the image.

  1. Make sure PowerPoint is in Normal view. Display the slide with the PDF object.

  2. Select the image or icon for the PDF file.

  3. Go to Insert and select Action.

  4. Select the Mouse Click tab if you want to open the PDF with a click. Select the Mouse Over tab if you want it to open when you point to the PDF.

    Open the PDF During a Slideshow
  5. Select Object Action and choose Open from the drop-down list. In PowerPoint 2019, choose Activate Contents.

  6. Select OK.

Insert a PDF into PowerPoint as a Picture

If you only want to view the content of one page of a PDF file, add it to a PowerPoint slide as an image.

  1. Open the PDF file and display the page you want to insert into PowerPoint.

  2. Open PowerPoint and go to the slide where you want to insert the PDF as a picture.

  3. Go to Insert and select Screenshot. All of your available windows are presented, including the open PDF file.

    Insert a PDF into PowerPoint as a Picture
  4. Select the PDF file to add it to the slide as an image.

Insert Text from a PDF to PowerPoint

Another way to add a specific section of a PDF to PowerPoint is using Adobe Acrobat Reader.

To insert text from a PDF file:

  1. Open the PDF file in Adobe Reader.

  2. Go to Tools, point to Basic, and choose Select.

  3. Select the text you want to copy.

  4. Go to Edit and select Copy.

  5. Open PowerPoint and display the slide where you want to insert the PDF text.

  6. Go to Home and select Paste. Or press Ctrl+V.

Insert Graphics from a PDF to PowerPoint

To insert a graphic from a PDF file:

  1. Open the PDF file in Adobe Reader.

  2. Right-click on the PDF and choose Select Tool.

  3. Select the image and press Ctrl+C. Or right-click and select Copy Image.

  4. Open PowerPoint and display the slide where you want to insert the PDF graphic.

  5. Go to Home and select Paste. Or press Ctrl+V.

Import PDF into PowerPoint for Mac

When you insert a PDF into PowerPoint for Mac as an object, you may receive an error message stating that the file type is not supported or the file is not available. This is because object linking and embedding is not fully implemented in Mac Office applications.

You can insert text and graphics from a PDF in PowerPoint for Mac using the same steps provided above. 

Another option is to link to a PDF using the InsertHyperlink approach choosing Web Page or File.

You can open the hyperlink during the presentation to display the PDF file.

Import PDF into PowerPoint Online

PDF files cannot be inserted or edited in PowerPoint Online. However, PDFs display as expected when created in another version of PowerPoint.