How to Insert a PDF Into a Word Document

When you need to compile two different types of files

What to Know

  • You can insert a PDF into Microsoft Word as a embedded object or as an clickable object. You can also insert only text from the PDF, too.
  • The embedded approach shows the first page of the PDF but isn't connected to the original Word document.
  • Linked objects appear as the first page of the PDF, and are linked to the original Word file. You can opt to display it as an icon instead.

This article explains how to insert a PDF into a Word document as an embedded object, as a linked object, or as text only.

These instructions apply to Word 2019, Word 2016, Word 2013, Word 2010, and Word for Microsoft 365. You cannot insert PDF files into documents using Word Online.

How to Insert a PDF Into Word Document as an Embedded Object

After you embed a PDF file in Word, the first page of your PDF appears in the document. Since an embedded object becomes part of the document after it is inserted, it's no longer connected to the source file. Any changes made to the original PDF in the future will not be reflected in the Word document.

To insert your PDF this way, follow these steps:

  1. Place the cursor in the Word document where you want to insert the PDF as an object.

  2. Select the Insert tab.

    Inserting a PDF into a Word Document as an embedded object.
  3. Click the object icon in the Text group, then select Object from the drop-down menu.

    Inserting a PDF into a Word Document as an embedded object.
  4. Click the Create from File tab in the dialog box that appears.

    Inserting a PDF into a Word Document as an embedded object.
  5. Select Browse, then locate the PDF file. Then click OK to embed the file in the document.

    Inserting a PDF into a Word Document as an embedded object.
  6. It will appear on the selected page of the Word document.

    Inserting a PDF into a Word Document as an embedded object.

How to Insert a PDF Into Word as a Linked Object

Inserting a PDF file as a linked object means it appears as the first page of the PDF, but it's also linked to the original file. You can opt to display an icon instead of a preview. Either option will open the PDF file when selected.

Any changes to the PDF source file will be reflected in the Word document when using this method.

  1. Place the cursor in the Word document where you want to insert the PDF as a linked object.

  2. Select the Insert tab.

    Inserting a PDF into word as a linked object.
  3. Click the object icon in the Text group, then select Object from the drop-down menu.

    Inserting a PDF into word as a linked object.
  4. Select the Create from File tab.

    Inserting a PDF into word as a linked object.
  5. Select Browse and locate the PDF file.

    Inserting a PDF into word as a linked object.
  6. Select Link to File to insert the PDF as a shortcut to the source file.

    Inserting a PDF into word as a linked object.
  7. Select Display as Icon to insert an icon representing the file instead of a preview.

    Inserting a PDF into word as a linked object.

    Select Change Icon if you want to display a different icon for the PDF file. Select Browse to locate the icon you would rather use, then select OK.

  8. Select OK to add the PDF to the Word document.

    Inserting a PDF into word as a linked object.
  9. The PDF icon or preview will appear in the Word document.

    Inserting a PDF into word as a linked object.

How to Insert Text From a PDF Into Word

This approach only inserts the text from a PDF directly into the Word document.

Word converts the PDF into an editable text document. The result might not look the same as the original PDF, especially if the file includes graphics or text formatting.

  1. Place the cursor in the Word document where you want to insert the text from a PDF file.

  2. Select the Insert tab.

    Inserting text from a PDF into Word.
  3. Select the drop-down arrow next to Object in the Text group, then select Text from File.

    Inserting text from a PDF into Word.
  4. Open the PDF file and select Insert.

    Inserting text from a PDF into Word.
  5. Make sure PDF Files is selected and click OK.

    Inserting text from a PDF into Word.
  6. Select OK if you get an alert that the conversion process might take a long time.

    Inserting text from a PDF into Word.
  7. After Word converts the PDF to text, it will appear in the document.

    Inserting text from a PDF into Word.

How to Copy a PDF Into Word

Copying the text from the PDF file and pasting it into a document is a straightforward way to insert a bit of text into Word.

These instructions explain how to copy text from a PDF in Adobe Acrobat Reader. You can use another PDF reader application, although the steps required might differ.

  1. Open the PDF file.

  2. Right-click the document in the primary window and choose Select Tool from the menu that appears.

    Copying a PDF Into Word.
  3. Drag to select the text you want to copy.

    Copying a PDF Into Word.
  4. Right-click the selection, then select Copy With Formatting.

    Copying a PDF Into Word.
  5. Open the Word document. Place the cursor in the Word document where you want to paste the text from the PDF file.

    Copying a PDF Into Word.
  6. Paste the copied text from the PDF file into the Word document.

    Copying a PDF Into Word.

    Pasting from a PDF sometimes imports artifacts including embedded line breaks. Especially for longer pastes, you'll probably have to tweak the resulting text in Word to ensure it's typographically accurate.

Insert PDF Content as an Image in Word

Convert the PDF into a static image and insert it into a Word document.

The contents of the PDF will not be editable, nor will they change if the source file is updated using this method.

  1. Use a conversion tool to convert a PDF file to a JPG file. Alternatively, if the PDF is a single page, use the Windows Snipping Tool to capture the contents of the file and save it as a JPG.

    Save the JPG file in a location where you can easily find it to insert in your Word document, such as your desktop.

  2. Open the Word document and place the cursor in the document where you want to insert the image.

  3. Select the Insert tab.

    Inserting a PDF into a Word Document as an embedded object.
  4. Select Pictures. Then choose This Device from the drop-down menu.

    Inserting a PDF into a Word Document as a JPG.
  5. Open the location where you saved the JPG version of your PDF file and choose Insert.

    Inserting a PDF into a Word Document as a JPG.