How to Get Google Calendar on Your Windows Desktop

Combine the tech giants with Google Calendar widgets and apps

What to Know

  • Windows Calendar: Calendar app > Settings > Manage Accounts > Add account > Google.
  • Outlook Calendar: Home > Open Calendar > From Internet > paste Google iCal link.

This article explains how to access your Google Calendar from the Windows 10 desktop by syncing your Google Calendar with the default Windows Desktop Calendar app or syncing with Outlook. It also explains how to add a Google Calendar widget to Google Chrome.

How to Sync Google Calendar With the Windows Calendar Desktop App

The easiest way to get your Google Calendar information is by syncing it with your Windows Calendar.

  1. Select the Start menu, type calendar, and then select the Calendar app.

    Opening Windows calendar
  2. When Windows Calendar opens, select the gear icon at the lower left to open Calendar settings. In the settings menu, select Manage Accounts > Add account.

    Manage Accounts in Windows Calendar
  3. In the Add an account window, select Google.

    Add Google account
  4. You'll be prompted to sign in to your Google account. Enter the Name and Password for your Google account.

    Screenshot of signing into your Google Account from Windows Calendar
  5. Approve access for Windows to access your Google Account.

    Windows permission request to access Google Account
  6. Once you sync your Google Calendar account with Windows Calendar, you'll see all of the events and other items from your Google Calendar agenda displayed inside your Windows Calendar.

    Screenshot of Windows Calendar synced with your Google Account
  7. You can also add, delete, or edit existing Google Calendar events from inside Windows Calendar.

    Screenshot of editing a Google Calendar event in Windows Calendar

How to Sync Outlook With Google Calendar on Desktop

If the desktop calendar you use is Microsoft Outlook rather than Windows Calendar, you can easily sync your Google Calendar with your Outlook desktop app.

Doing this allows you to see all of your Google Calendar events and agenda from inside your Outlook calendar.

  1. Open Outlook, then select the calendar icon in the lower-left corner to open the Outlook calendar.

    Calendar icon
  2. Select Home > Open Calendar > From Internet.

    Accessing internet calendar in Outlook
  3. You'll need the shared calendar link from Google Calendar in the next window, so open Google Calendar and select the three dots icon next to the calendar you want to share.

    Selecting a calendar in Google Calendar
  4. Select Settings and sharing, scroll down to the Customize section and copy the Secret address in iCal format link.

    Secret address in iCal format
  5. Back in the Outlook calendar window, paste the iCal link you copied into the New Internet Calendar Subscription field and select OK.

    New internet calendar subscription
  6. Once you're done, Outlook calendar will sync with your Google Calendar account and display all of your events and appointments.

    Screenshot of Outlook calendar synced with Google Calendar

    One difference between syncing with Windows Calendar and with Outlook is that the iCal with Outlook is read-only. So you can see all the events, but you won't be able to create or edit any new Google Calendar events.

How to Add Google Calendar Widget to Google Chrome

If you use the Google Chrome browser more than any other desktop app, you can access Google Calendar there.

Accessing your Google Calendar from Chrome is as simple as installing the Google Calendar Chrome extension. Adding Google Calendar to Chrome is especially convenient because you don't have to open another desktop application to see your Google Calendar information on your desktop.

  1. Open Google Chrome and log into your Google account.

  2. Get the Google Calendar extension from the Chrome Web Store.

  3. Select the Google Calendar icon at the top of the browser to view your day's agenda from Google Calendar.

    Google Calendar icon in browser
  4. The Google Calendar extension isn't just read-only. Select the + to add a new event to your Google Calendar.

    Screenshot of adding a Google Calendar event in Chrome
  • How do I set up Calendar notifications on my desktop?

    In Google Calendar, go to Settings. Under General, select Notification Settings. Select Notifications drop-down arrow and choose how you want your notifications to be used. Desktop notifications only work when the calendar is open.

  • Can I create a desktop shortcut for my calendar?

    When using Chrome, Firefox, or Safari, look for the padlock icon next to the calendar's URL. Click-and-drag the padlock icon to your computer's desktop to create a desktop shortcut.

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