How to Create an Email Signature in Outlook

Your text will be automatically attached

How to create an email signature in Outlook

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Make an email signature in Outlook so that a predefined set of text (that you can customize) is automatically attached to the very end of every email you send.

Instructions in this article apply to Outlook 2019, 2016, 2013, 2010; and Outlook for Office 365.

How to Make an Outlook Email Signature

Create an email signature in Outlook to add your name, social media links, and other contact information to the bottom of your messages.

  1. Go to File > Options.

  2. In the Outlook Options dialog box, select Mail.

    Screenshot of Mail tab in Outlook Options
  3. In the Compose messages section, select Signatures.

  4. In the Signatures and Stationery dialog box, select New.

    Screenshot of Signatures

    If Outlook is set up with multiple email accounts, select the E-mail account dropdown arrow and choose the account where the signature will be used.

  5. In the New Signature dialog box, type a name for your new email signature and select OK.

    Screenshot of New Signature dialog

    If you have multiple email accounts and want to use a different signature for each email account, like for work and personal accounts, use descriptive names so that you can identify each signature with its respective email account.

  6. In the Signatures and Stationery dialog box, type your email signature in the Edit signature section.

  7. Select OK to save the signature and close the Signature and Stationery dialog box.

  8. In the Outlook Options dialog box, select OK to return to your email.