Software & Apps MS Office 184 184 people found this article helpful How to Create an Email Signature in Outlook Let people know who you are and how to reach you by Heinz Tschabitscher Writer A former freelance contributor who has reviewed hundreds of email programs and services since 1997. our editorial process Heinz Tschabitscher Updated on February 25, 2020 reviewed by Ryan Perian Lifewire Tech Review Board Member Ryan Perian is a certified IT specialist who holds numerous IT certifications and has 12+ years' experience working in the IT industry support and management positions. our review board Article reviewed on Apr 09, 2020 Ryan Perian MS Office Outlook Word Excel Powerpoint Tweet Share Email An email signature is a nice way to end an email message because it gives the recipient more information about who you are and how you can be reached. No, we're not talking about "Cheers, Bob" or "Thanks! Lisa." We're talking about what comes after that: your title, phone number, office hours, website, etc. If it's a personal account, you may want instead to sign off with a quotation or information about a personal project. You can create a customized email signature in Outlook that gets applied to every email you send out. This article applies to Outlook 2019, Outlook 2016, Outlook 2013, Outlook 2010, and Outlook for Microsoft 365. Create an Email Signature in Outlook An email signature in Outlook can include your name, title, social media links, other contact information, and even elaborate special signatures. Open Outlook. In the ribbon, select File. In the left rail, select Options. Lifewire In the Outlook Options dialog box, select Mail. In the Compose messages section, select Signatures. Lifewire In the Signatures and Stationery dialog box, if Outlook is set up with multiple email accounts, under Choose default signature, use the Email account dropdown menu to select the correct account. Under Select signature to edit, select New. Lifewire In the New Signature dialog box, type a name for your email signature. Select OK. Lifewire In the Signatures and Stationery dialog box, in the Edit signature field, type your signature. Select OK. Lifewire In the Outlook Options dialog box, select OK. Now, each time you start a new email, the signature will automatically appear.