How to Create an Email Signature in Outlook

Instructions for Outlook 2016, 2013, 2010, and 2007

Microsoft Outlook
Microsoft Corporation

You can make an email signature in Outlook so that with each message you send, a predefined set of text (that you can customize) will be automatically attached to the very end of the email.

Maybe you want your name, phone number, social media profile links, and other contact information to always be at the bottom of your messages — this is what adding an email signature lets you do.

How to Make an Outlook Email Signature

Creating an email signature in Outlook is simple, and you can do it with all versions of the program, including Outlook 2016, Outlook 2013, Outlook 2010, and Outlook 2007.

  1. Go to File > Options. Outlook 2007 users should go to Tools > Options instead.

  2. Click Mail from the side pane. Outlook 2007 users should click Mail Format from the top of the window.

  3. Click Signatures.

  4. Click New. If Outlook is displaying mail for more than one of your email accounts, be sure to select the correct one you want a signature for from the Email account drop-down menu off to the right.

  5. Type a name for your new email signature and then click OK. If you're going to have a different signature for each email account, like for work and personal accounts, it's best to name them accordingly.

  6. Type your email signature into the box provided under the Edit signature section.

    • It's best to keep your email signature to no more than five or six lines.
    • You can use the formatting toolbar to format your text or insert an image into your signature.
    • To add your business card as a vCard file (so that recipients can import or update your contact details), put your cursor wherever you want the business card to appear, and then click Business Card to find your vCard file.
  7. Click OK, and then OK again to save and return to your email.