How to Collect Mail From Other POP Accounts in Gmail

Woman using her laptop
amanaimagesRF/Getty Images

After you have used Gmail and learned to love it, you may want to handle all your mail with it from different accounts.

Some email accounts let you forward all incoming mail to your Gmail address, but many do not offer such convenience. Almost all are accessible by POP, however, and that's all Gmail needs.

Gmail can periodically retrieve mail from up to five POP accounts. You can even send mail from Gmail using these accounts' addresses in the From: line.

Collect Mail From Other POP Accounts in Gmail

Pick your email service from the list or follow the generic instructions below:

To have Gmail retrieve mail from an existing POP email account:

  1. Click the Settings gear in Gmail.
  2. Now select Settings from the menu that appears.
  3. Go to the Accounts and Import tab.
  4. Under Import mail and contacts choose Import from another address.
  5. On the Step 1: Sign into your other email account screen, enter the email address you want to retrieve mail from.
  6. Click Continue.
  7. When prompted, enter your POP account's password in the text box provided.
  8. Next, if it's not autof-filled, enter the POP username in the text box provided.
  9. If necessary, change the POP server name under POP Server.
  10. If the account requires a custom port other than 110, select Edit next to the port number.
  11. If your account requires SSL (Secure Socket Layer) protection, click the box next to Use SSL. Typically, this requires that you use port 995, but your other mail provider could require a different port number.
  12. On the next screen, if you want to keep copies of retrieved messages on the server select Leave a copy of retrieved message on the server. You may also choose to label all incoming messages automatically by clicking the option for Label incoming messages.
    1. Note: You can also use Gmail solely as an archive or backup. For this, check Archive incoming messages (Skip the Inbox), and all retrieved mail will go straight to your Gmail's All Mail category.
  1. Click Add Account (or Add Account if you have previously set up the address for sending in Gmail; in this case, you're done).
    1. Make sure Yes, I want to be able to send mail as ___ is selected, where the underlined section of the command lists your email address. This allows you to send mail from Gmail using the POP account's address in the From line.
  2. Click Continue.
  3. Enter the name you want to appear as the sender when you send mail using the address in Gmail under Name.
  4. Usually, make sure Treat as an alias. checked.
    1. Do not enable Treat as an alias. if you set up somebody else's address which you might use for sending occasionally but from which you want to receive mail (and be able to reply easily), too.
  5. Click Continue again.
  6. Now click Send Verification.
  7. Switch to the main Gmail window and go to the Inbox.
  8. Open the Gmail Confirmation message as soon as it arrives (this may take a couple of minutes).
  9. Copy and paste the confirmation code into the Enter and verify the confirmation code form.
  10. Click Verify.

    Check Mail Manually

    Depending on how frequently you receive new messages at your email address, Gmail will check for new mail in intervals ranging from every two minutes to once per hour. You can always initiate mail fetching for individual accounts by going to Settings | Accounts and clicking Check mail now under the desired account.

    To manually check an external account for new mail in Gmail:

    1. Click the Settings gear icon in Gmail
    2. Select Settings from the menu that has appeared.
    3. Go to the Accounts and Import tab.
    4. Click Check mail now for the account you want to check in under Check mail from other accounts (using POP3).